About Prosci
Prosci is a global leader in change management solutions, providing research-based methodologies, training, and advisory services to organisations around the world. In Europe, Prosci operates through multiple legal entities, delivering change management courses and services both virtually and in person across several jurisdictions.
Role Overview
The Billings and Collections Specialist will own the end-to-end revenue billing and collections cycle for Prosci's European entities. This position is responsible for the accurate and timely invoicing of open enrolment, enterprise, and membership customers — across both B2B and B2C channels — as well as the resolution of outstanding receivables and the maintenance of a healthy AR ledger.
This role is well-suited to a proactive, detail-oriented finance professional with a strong customer service orientation, solid experience in accounts receivable, and the ability to manage a high volume of daily billing activity within a fast-paced, global organisation.
Key Responsibilities
Billing & Invoicing
- Raise and issue invoices for open enrolment courses to B2B and B2C customers in a timely and accurate manner.
- Upload invoices to customer portals and third-party billing platforms as required.
- Chase and resolve missing information required to complete and issue B2B invoices.
- Issue invoices for enterprise enrolments to B2B customers, including follow-up on incomplete booking data.
- Reissue membership invoices via Xero or send directly to customers for payment.
- Process and raise project codes as requested to support invoicing workflows.
Credit Notes & Adjustments
- Issue credit notes for open enrolment on a daily or weekly basis as required.
- Process enterprise enrolment credit notes on a monthly basis, ensuring proper documentation and approvals.
Collections & AR Management
- Manage the AR inbox daily, responding to customer queries, chasing overdue balances, and escalating as appropriate.
- Monitor outstanding receivables and proactively follow up to ensure timely collection.
- Maintain accurate customer account records and reconcile AR balances.
Month-End & Reporting
- Perform the monthly Balance Sheet reconciliation for the AR ledger.
- Support the month-end close process by ensuring all billings and receipts are accurately posted.
- Assist in the preparation of AR aging reports and provide commentary on key variances.
Cross-Functional Collaboration
- Work closely with Operations, Sales, and Customer Success teams to resolve billing queries and ensure smooth enrolment-to-invoice workflows.
- Collaborate with the broader European finance team to maintain consistent processes and controls across entities.
- Support finance improvement initiatives and contribute to the documentation of billing procedures and internal controls.
Requirements
Qualifications and Experience
Competencies
- Bachelor's degree in Accounting, Finance, Business, or a related field.
- At least 2–4 years of experience in accounts receivable, billing, or collections, preferably in a multinational or professional services environment.
- Solid understanding of invoicing processes, credit note management, and AR reconciliation.
- Proficiency in Excel; experience with Xero or a similar ERP/accounting platform is strongly preferred.
- Excellent attention to detail with the ability to manage high volumes of daily transactions accurately.
- Strong written and verbal communication skills for customer-facing collections activity.
- Highly organised, self-motivated, and capable of working independently in a remote environment.
- Fluency in English required; additional European languages are an advantage.
What we offer
- 6 months fixed term contract until end of December 2026 (with possibility of extension).
- Opportunity to work within a collaborative and international finance team.
- Exposure to multi-entity European billing operations across multiple jurisdictions.
- Professional growth in a company that values continuous improvement and employee development.
- Flexible and supportive remote working environment.
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