Executive Assistant (Law Firm)

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Executive Assistant
Location: Remote — Mexico
Employment Type: Full-Time
Industry: Legal Services
Compensation: $800 – $1,600 USD/month
Schedule: U.S. Eastern Time (EST)

• Work directly with the Owner of a growing U.S. Personal Injury law firm.
• Play a key role in improving operations and business performance.
• Gain exposure to legal operations, executive leadership, and strategic initiatives.
• Join a collaborative, high-performance team.
• Build a long-term career in a fully remote environment.

• Manage the Owner's calendar, meetings, priorities, and daily workflow.
• Prepare agendas, meeting notes, reports, and follow-up action items.
• Organize digital files, project documentation, and shared resources.
• Support scheduling and coordination across multiple departments.

• Assist with tracking operational KPIs, case pipeline metrics, and departmental initiatives.
• Support audits of case files, intake processes, and internal compliance procedures.
• Coordinate communication between consulting clients, attorneys, and internal teams.
• Assist with vendor coordination and operational follow-up.

• Monitor operational projects, SOP updates, technology implementations, and training initiatives.
• Track deadlines and ensure assigned tasks are completed on time.
• Support the preparation of training materials, documentation, and internal resources.
• Identify opportunities to improve workflows and operational efficiency.

• Draft professional emails, internal communications, and executive correspondence.
• Coordinate communication between leadership, attorneys, paralegals, intake specialists, and administrative staff.
• Maintain confidentiality while handling sensitive legal and operational information.
• Foster effective collaboration across departments.

• Minimum 3+ years of experience supporting executives within a U.S. law firm or professional services environment.
• Experience in U.S. Personal Injury law is required; Georgia Personal Injury experience is a plus.
• Advanced English proficiency (C1 or higher) with excellent written and verbal communication skills.
• Outstanding organizational and time management abilities.
• Strong attention to detail and ability to manage multiple priorities.
• High level of professionalism, discretion, and emotional intelligence.
• Strong problem-solving skills with a proactive mindset.
• Comfortable working independently in a fully remote environment.
• Availability to work during U.S. Eastern Time (EST) business hours.

• Experience supporting law firm owners, executives, or legal operations leaders.
• Experience coordinating operational projects and process improvements.
• Familiarity with legal operations, case management, and performance reporting.
• Experience working in fast-paced, high-growth legal environments.

• Keep leadership organized, informed, and focused on strategic priorities.
• Ensure projects, meetings, and operational initiatives stay on schedule.
• Maintain accurate documentation and organized operational workflows.
• Improve communication and coordination across departments.
• Anticipate executive needs while reducing administrative burden.
• Contribute to the firm's operational excellence and long-term growth.

• Fully remote opportunity.
• Competitive monthly compensation in USD.
• Work directly with executive leadership.
• High-impact role with meaningful responsibility and autonomy.
• Collaborative and supportive legal team.
• Long-term career growth within a growing U.S. Personal Injury law firm.

• Do not have previous experience supporting executives in a U.S. law firm or professional services environment.
• Lack Personal Injury experience within any U.S. state.
• Do not meet the C1 English requirement.
• Are unavailable to work during U.S. Eastern Time (EST) business hours.
• Do not demonstrate exceptional organization, professionalism, and attention to detail.

This is a remote/telecommute position.