We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support our executive leadership team. This role requires exceptional written communication skills, strong organizational abilities, and the capacity to manage multiple priorities in a fast-paced environment.
The successful candidate will support business development activities, executive scheduling, outreach campaigns, lead management, and general administrative functions. The ideal candidate is comfortable communicating professionally via email and LinkedIn, managing executive calendars, maintaining accurate records, and conducting research to identify relevant business opportunities.
Please note that Figma is not required for this role. Excellent written communication skills, computer proficiency, and organizational abilities are the primary requirements.
- HMO on Day 1 plus 2 free dependents
- Group Life Insurance
- Fixed weekends off
Business Development & Outreach
- Conduct outreach to mutual connections via email and LinkedIn to request introductions and business opportunities.
- Track outreach activities, responses, follow-ups, and conversion rates.
- Execute cold outreach campaigns through email and LinkedIn.
- Maintain accurate records of all outreach efforts and engagement status.
Executive Support
- Coordinate and manage the executive’s calendar, meetings, appointments, and travel arrangements.
- Organize business trips, itineraries, and meeting schedules.
- Adjust schedules and priorities as business needs evolve.
Lead Management & Research
- Maintain and update contact databases and lead funnels.
- Track outreach progress, lead status, responses, and conversions.
- Process inbound lead lists and conduct research to determine prospect relevance.
- Gather information on companies, contacts, and potential business
- Extract and organize mutual connections and networking opportunities from LinkedIn.
- Support ongoing lead generation initiatives through data gathering and list management.
Administrative Support
- Perform various administrative tasks as required.
- Maintain organized records and documentation.
- Support special projects and ad hoc requests from leadership.
- Assist with reporting, tracking, and operational coordination
Primary Success Metrics
- Timely and accurate outreach execution.
- Effective management of executive schedules and travel.
- Accurate maintenance of lead funnels and contact databases.
- Consistent follow-up and tracking of introductions, responses, and opportunities.
- Ability to independently manage administrative and operational tasks while maintaining a high level of organization.
- 3-5 years of experience in an Executive Assistant, Administrative Assistant, Sales Support, Business Development Support, or similar role.
- Excellent written English communication skills.
- Strong computer proficiency, particularly with email, LinkedIn, spreadsheets, and CRM systems.
- Outstanding organizational and time management skills.
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Experience coordinating executive schedules and meetings.
- Comfortable conducting online research and managing large contact databases.
- Ability to work independently with minimal supervision.
- High level of professionalism, discretion, and reliability.
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- Experience supporting founders, executives, business development teams, or sales teams.
- Experience using LinkedIn for networking and outreach.
- Familiarity with CRM platforms, lead management systems, and sales pipelines.
- Experience coordinating travel arrangements and executive calendars.
