Key Facts

Remote From:

United States

Category: Virtual Assistant

Full time

Mid-level (2-5 years)

English

Hard Skills

Accounting HR Operations Recruiting Concepts Email Management Calendar Management Bookkeeping Invoicing Expense Reports Applicant Tracking Systems Vendor Management +2 more

Other Skills

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Scheduling
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Communication
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Organizational Skills
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Professionalism

Roles & Responsibilities

2+ years of professional administrative, operations, or support experience
Background in one or more of the following: accounting, HR, recruiting, billing, executive assistance
Excellent communication and organizational skills
High level of discretion and professionalism

Requirements:

Email and calendar management, travel coordination, meeting prep
Light bookkeeping, invoicing, AP/AR support, expense reports
Scheduling interviews, onboarding assistance, applicant tracking
Document management, SOP creation, vendor coordination, data entry

Job description

To Apply Now - email your resume to [email protected]

Who: A fast-moving company supporting busy hiring managers and department leads.

What: We’re hiring flexible virtual assistants to support a range of business functions including admin, finance, HR, and operations.

When: Hiring immediately to meet growing demand.

Where: Fully remote with U.S.-based time zone coverage preferred.

Why: Our teams are overwhelmed with back-office responsibilities and need dependable support across multiple departments.

Office Environment: 100% remote, fast-paced, with autonomy and clear task-based expectations.

Salary: depending on skillset and experience.

Position Overview:

We’re seeking adaptable and skilled Virtual Assistants to provide behind-the-scenes support across various departments. Depending on your background and strengths, you'll be matched to projects in HR, accounting, recruiting, operations, or admin. This is a great opportunity for someone who enjoys variety, autonomy, and making a measurable impact.

Key Responsibilities:

Tasks may vary depending on business needs and your area of expertise:

Administrative Support: Email and calendar management, travel coordination, meeting prep
Finance & Accounting: Light bookkeeping, invoicing, AP/AR support, expense reports
HR & Recruiting: Scheduling interviews, onboarding assistance, applicant tracking
Medical Support: Insurance verification, medical billing support (if experienced)
Operations: Document management, SOP creation, vendor coordination, data entry

Qualifications:

2+ years of professional administrative, operations, or support experience
Background in one or more of the following: accounting, HR, recruiting, billing, executive assistance
Excellent communication and organizational skills
High level of discretion and professionalism
Tech-savvy: Comfortable with tools like G Suite, QuickBooks, Slack, Zoom, and applicant tracking systems
Ability to learn quickly, manage deadlines, and work independently

If you’re interested in learning more about this opportunity or would like to discuss your qualifications, please apply now.

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