Key Facts

Remote From:

United Kingdom

Category: Executive Assistant

Full time

English

Hard Skills

Calendar Management Meeting Facilitation

Other Skills

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Organizational Skills
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Time Management
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Microsoft Office
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Video Conferencing
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Communication
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Detail Oriented
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Team Oriented
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Reliability

Roles & Responsibilities

Significant and relevant experience within a similar role
Proficient in Microsoft Office Suite and video conferencing tools
Strong communication skills
Complete reliability handling confidential information

Requirements:

Provide effective calendar management and time planning support for senior leaders
Coordinate and support meetings, including preparing agendas and taking minutes
Liaise with clients to arrange site visits and ensure a professional experience
Manage international travel arrangements, ensuring compliance with company policies

Cambridge Consultants

About Cambridge Consultants

We do deep tech, you create the future… we are Cambridge Consultants. We do extraordinary, new-to-the-world deep tech innovation. What is deep tech? It’s a mindset; a bold strategy that harnesses radical science and engineering to achieve things no-one else can. It enables our clients to gain unassailable commercial advantage from defendable technology that they own. Markets are redefined, and the world takes notice. As the deep tech powerhouse of Capgemini, we’re ready to work with you to create technologies, services and products that have never been seen before. And which will transform business, society and the planet. If your ambition is to shatter the status quo, it’s time to get the future you want – with the power of deep tech. We are global team of 800 bright, talented people, delivering work across 35 countries from offices in Cambridge (UK) Boston (USA), Singapore and Tokyo. We have more than 140 laboratories and over 200,000 square feet of world-class design and development facilities. Our people are united by the ambition to turn brilliant, breakthrough ideas into scaled technologies, products and services. Cambridge Consultants is trusted by some of the world’s biggest brands and most ambitious start-ups to achieve their critical technology-based aspirations – and we’ve been doing it for more than 60 years.

Founded: 2018

Company size: 501 - 1000

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Job description

Overview

Are you an experienced Executive Assistant (EA) with a proven track record of working in a busy and fast-paced environment and have strong organisational skills? If you are looking to work for a company where no two days are the same, enjoy working on your own initiative and have a real sense of responsibility, read on as this may be the role for you.

The role

You will be working within a team of EAs to provide support across our Business Units. This includes intensive diary management, internal meeting support, arranging workshops and client visits, and organising complex international travel.

You will be given the autonomy to manage your own workload and should have a proactive approach to the role. There will be times when you work in conjunction with the wider EA team on tasks such as internal and external events and provide cover when needed. This is an office-based role with the flexibility to work from home.

Responsibilities

Provide effective calendar management and time planning support for senior leaders.
Coordinate and support meetings, including preparing agendas and taking minutes.
Liaise with clients to arrange site visits and ensure a professional experience.
Work with colleagues to organise client tours and provide on-site administrative support.
Manage international travel arrangements, ensuring compliance with company policies.
Handle general administrative tasks such as expense reports, purchase orders, and meeting coordination.
Support projects through preparation of presentations, reports, and correspondence.
Process statements of work and obtain signatures for contracts
Coordinate and support new starter inductions.
Collaborate with internal teams (e.g. Accounts, Logistics, Reception) to ensure smooth operations.
Work with your line manager to maintain business continuity and minimise disruption, particularly during absences.
Build and maintain strong working relationships across the business.

What can you bring?

Significant and relevant experience within a similar role
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools (e.g. Microsoft Teams, Zoom).
The ability to juggle multiple tasks, prioritise effectively, and manage competing demands with composure.
Strong attention to detail and accuracy, particularly in scheduling, communication, and document preparation
Strong communication skills
Complete reliability handling confidential, often sensitive information.
Proactive team player with a strong desire to muck-in where required

Some projects at Cambridge Consultants are subject to security restrictions. This role requires you to obtain a Security Check level security clearance ( https://www.gov.uk/guidance/united-kingdom-security-vetting-applicant ). You must be able to work in the UK without restrictions in accordance with UK National Law and be prepared to successfully undertake an appropriate level of UK National Security Vetting according to UK Government National Security Vetting criteria.

By submitting an application to Cambridge Consultants, you confirm that the information provided in this application, together with any supporting documentation, is true, complete, and accurate to the best of your knowledge and belief. You understand that any false statement, misleading information, or material omission may render you liable to disqualification from the recruitment process, withdrawal of any offer of employment, or dismissal without notice if discovered following appointment. You acknowledge that the organisation reserves the right to verify the information supplied.