Paralegal

WASH is a company that our customers depend on to keep them going so they can provide valuable services to their clients across USA and Canada (Coinamatic Inc. and ParkSmart Inc). We strive to build a sense of purpose and achievement in the work we do while staying true to the DNA of our core values. We value our people and encourage the development of talented and motivated employees to support the continued performance and growth of our diverse operations. We have been the foundation of many successful careers. At our core we are an innovation driven, fast-paced team environment with a high performance culture.  If you are looking for a career that will challenge and engage you, is focused on customer care and quality service, then WE are the company for you.  We invite you to bring your passion and experience to our team!

What you will do:

• Draft, review, and track commercial agreements including NDAs, vendor agreements, SOWs, and amendments
• Maintain the contract management system, ensuring accurate records of key dates, obligations, and renewal deadlines
• Coordinate signature workflows and distribute fully executed agreements to relevant stakeholders

Corporate Governance

• Maintain corporate records, including entity formation documents, board resolutions, and organizational charts
• Assist with board meeting preparation, including assembling materials and drafting minutes
• Manage annual filings, registered agent relationships, and state-level compliance across all jurisdictions where the company operates

Insurance Claims Management

• Coordinate the intake, tracking, and management of insurance claims across all lines of coverage (e.g., general liability, D&O, E&O, property, cyber)
• Serve as the primary liaison between the company, insurance carriers, and brokers throughout the claims process
• Gather and organize supporting documentation for claim submissions, including incident reports, financial records, and correspondence
• Monitor claim status and deadlines, and maintain a centralized claims log with current disposition and reserve information
• Assist with policy renewal processes by compiling loss runs, claims histories, and other underwriting data
• Track and reconcile claim payments and recoveries against policy terms and deductibles

Litigation and Regulatory Support

• Assist with litigation holds, document collection, and e-discovery processes
• Organize and maintain case files and track litigation deadlines
• Coordinate with outside counsel on document production, filings, and scheduling

Legal Operations

• Serve as a point of contact for internal clients on routine legal inquiries and process questions
• Manage outside counsel invoices, track legal department spending, and assist with budget reporting
• Develop and maintain templates, playbooks, and process documentation for recurring legal workflows
• Conduct preliminary legal research as directed by attorneys on the team

What we are looking for:

• Paralegal certificate from an ABA-approved program, or equivalent combination of education and experience
• 3+ years of paralegal experience, with at least 1 year in an in-house legal department
• Strong proficiency with contract management systems and legal technology tools
• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously
• Strong written and verbal communication skills

Preferred

• Bachelor's degree
• Notary public certification
• Experience with entity management software (e.g., CSC, CT Corporation)