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XTN-7B25140 | EXECUTIVE ASSITANT

KMC Solutions

Role overview

Qualifications

  • 3+ years as an Executive Assistant, preferably in a startup, media, or tech industry
  • Proficiency in Microsoft software such as Teams and Outlook, project management tools (e.g., Asana, Notion, or Trello), and video conferencing platforms
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to prioritize and multitask

Responsibilities

  • Manage and optimize the CEO’s calendar, including scheduling meetings, calls, and travel arrangements
  • Act as the primary point of contact between the CEO and internal/external stakeholders
  • Prepare reports, presentations, and documents for executive meetings
  • Assist with email and correspondence management, prioritizing key communications

Key facts

Hard skills

Calendar Management Project Management Asana Notion (Software) Trello HubSpot CRM Video Production Content Creation Software As A Service (SaaS)

Other skills

  • Communication
  • Organizational Skills
  • Microsoft Outlook
  • Video Conferencing
  • Problem Solving
  • Adaptability

About the company

KMC Solutions logo

KMC Solutions

Outsourcing & Offshoring

The #1 flexible office space and fastest-growing EOR provider in the Philippines #DefyLimits 🚀

Company details

Company typeLarge
IndustryOutsourcing & Offshoring
Company size1001 - 5000

Links

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Job description

Lucihub is a fast-growing video production platform that combines AI and human expertise to deliver high-quality, fast-turnaround content. Our team is passionate about innovation, storytelling, and streamlining video production for businesses and creators worldwide. 

We are looking for a highly organized and proactive Executive Assistant to support our Ceo and Vp of client success in managing daily operations, strategic initiatives, and administrative tasks. The ideal candidate thrives in a fast-paced environment, has experience in the media or tech industry, and can anticipate the needs of a busy executive. 

    • Work directly with a dynamic CEO and leadership team. 

    • Be part of an innovative company shaping the future of video production. 

    • Opportunity for career growth and skill development. 

    • Competitive salary, benefits, and potential equity options. 

    • Manage and optimize the CEO’s calendar, including scheduling meetings, calls, and travel arrangements. 

    • Act as the primary point of contact between the CEO and internal/external stakeholders. 

    • Prepare reports, presentations, and documents for executive meetings. 

    • Assist with email and correspondence management, prioritizing key communications. 

    • Oversee special projects, including research, data analysis, and strategic planning support. 

    • Coordinate logistics for company events, webinars, and industry conferences. 

    • Take meeting notes, track action items, and ensure follow-ups are completed. 

    • Maintain confidentiality and handle sensitive information discretion. 

    • Assist in managing key partnerships, client relationships, and investor communications and following up. 

    • Support personal tasks that contribute to the CEO’s efficiency and productivity. 

    • Be able to manage contracts.

  • Experience: 3+ years as an Executive Assistant, preferably in a startup, media, or tech industry. 
  • Tech-Savvy: Proficiency in Microsoft softare such as teams and outlook, project management tools (e.g., Asana, Notion, or Trello), and video conferencing platforms. 
  • Communication: Excellent written and verbal communication skills. 
  • Detail-Oriented: Strong organizational skills with the ability to prioritize and multitask. 
  • Problem-Solver: Proactive, resourceful, and capable of handling complex challenges. 
  • Industry Knowledge (Preferred): Familiarity with video production, content creation, or SaaS is a plus. 
  • Adaptability: Ability to thrive in a fast-paced, evolving environment.
  • Availability: Flexibility to accommodate time-sensitive tasks, occasional after-hours availability.
  • Knowledge of Hubspot CRM.

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MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
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