Administrative & Financial Support
•Prepare and process customer invoices accurately and on time.
•Track accounts receivable and assist with collections as needed.
•Maintain job files, customer records, and project documentation.
•Coordinate office communications, emails, and phone calls.
•Assist with scheduling and project administration.
Estimating & Proposal Support
•Assist in preparing project estimates and bid packages.
•Gather pricing from suppliers and subcontractors.
•Organize bid documents, specifications, and project requirements.
•Prepare professional proposals and customer quotations.
•Track submitted bids and follow up on project opportunities.
Business Development & Contract Acquisition
•Research and identify public and private bidding opportunities.
•Monitor procurement websites and contractor networks for new projects.
•Assist in preparing contract documents and vendor registrations.
•Build and maintain relationships with general contractors, property managers, and potential clients.
•Support marketing and outreach efforts to generate new business opportunities.
Project Support
•Coordinate communication between customers, project managers, and field staff.
•Assist with contract administration and change order documentation.
•Maintain project status reports and tracking systems.
