Copy of EA/Finance & Property Management Support (Offshore Contractor)

We are an integrated residential property business, working hand in hand with our clients to provide property buying, advisory and management services, and investment funds.  

The Australian housing market today does not deliver for many people. Many renters, aspiring first-home buyers, and residential property investors face a myriad of structural challenges, and there are no investment-grade funds as an alternative. We are changing these by making homeownership more accessible, empowering buyers with expertise, and improving the rental experience for owners and renters. 

Our award-winning team of property professionals has decades of real-world experience in buying and managing thousands of properties. We marry this field expertise with proprietary data science and innovative financial structures to deliver superior financial performance over the long term. 

We are looking for someone who is after a career with an organisation that has a bold growth plan and vision for the future. This is a great opportunity to work with an exciting and energetic team.

About the role
We are seeking a highly organised Executive Assistant with strong finance administration capability to support the Managing Director of Property Management and leadership team. This role combines executive support with the creation and management of recurring financial reports and structured administrative processes.
The primary focus is to streamline executive workflows and systemise repetitive finance reporting to ensure efficiency, and scalability

What you'll do

• Executive support
• Manage calendar, scheduling, and travel arrangements
• Prepare meeting materials and reporting packs
• Manage expense claims and credit card reconciliations
• Assist with content writing and drafting of emails
• Coordinate with accountants, advisors, and external stakeholders
• Provide general executive and administrative support
• Assisting with ad-hoc administration tasks, including data entry
• Finance Reporting & Administration
• Create and maintain recurring financial reports and KPI dashboards
• Assist with CRM (hubspot) management
• Assist with month-end reporting and board materials
• Maintain revenue and expense tracking templates

Experience / Qualifications

• Strong EA background with finance exposure
• Strong Excel and reporting capability
• Preferably experience with hubspot and monday.com
• Highly organised, process-driven and detail-oriented
• Comfortable working independently in a remote environment