Administrative Assistant

BizTek People is in search of an experienced Administrative Assistant for our client in NYC!

This is a 3-month contract role with a high possibility of extension based on performance!

Responsibilities:

• Calendar & Scheduling: Manage multiple executive calendars, coordinate recurring meetings, and resolve scheduling conflicts across time zones.
  
• Meeting Logistics: Prepare agendas, gather materials, and handle all logistics including conference room and virtual meeting setup.
  
• Administrative Coordination: Support travel arrangements, expense reports (Concur), and visitor logistics in collaboration with the IT admin team.
  
• Communication Support: Screen calls, route inquiries, and maintain accurate contact lists in Outlook.
  
• Cross-Team Collaboration: Partner with other administrative staff to ensure consistent and reliable support for senior management.
  

Qualifications

• At least 3–5 years of administrative experience in financial services.
  
• Prior experience supporting executive-level managers.
  
• Strong skills in Microsoft Word, Excel, PowerPoint, and Copilot.
  
• Excellent communication, organization, and multitasking.
  
• Experience with Concur preferred!
  

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