Virtual Assistant – Tech Setup & Digital Infrastructure

Our client is a UK-based EFT (Emotional Freedom Technique) coach, author, and entrepreneur in an exciting growth phase. She is preparing to launch a new personal brand website, publish an upcoming book, and release an accompanying online course. She needs a technically skilled VA to build and set up her entire digital foundation from scratch — cleanly, efficiently and to a high standard.

This is primarily a project-based role in its first phase. Once the infrastructure is in place, the ongoing workload will reduce. The right person is someone who can hit the ground running, work independently, and take ownership of the setup without needing to be micromanaged.

Website Build

• Build and launch a clean, high-end personal brand website (Shopify preferred — open to discussion)
• Set up pages for existing and upcoming online course/programme offerings
• Ensure a polished, premium aesthetic throughout — black and gold feel, minimal and high-end
• Integrate course/product sales functionality and checkout

Email & Domain Setup

• Set up a new Google Workspace account (fully separate from client's other business accounts)
• Configure professional email addresses including a dedicated customer support inbox
• Migrate from existing IONOS email system and ensure all email is accessible on mobile
• Redirect and manage multiple domain names to the new website

Funnels & CRM (GoHighLevel / Shopify)

• Set up sales funnels, landing pages, and automated email sequences in GoHighLevel (Smart Growth System) or Shopify — depending on the platform chosen
• Configure a paid discovery call booking flow
• Build a lead magnet funnel to capture email sign-ups ahead of book launch
• Ensure funnels are clean, well-organised, and easy for the client to manage going forward

General Tech Admin

• Organise and streamline the client's digital workspace across platforms
• Document all setups clearly so the client can navigate independently
• Troubleshoot and resolve any tech issues that arise during setup

Must-Haves

• 3–4+ years of experience as a tech VA, OBM, or digital setup specialist
• Hands-on experience with Shopify (website build, product pages, checkout, and sales funnels)
• Strong working knowledge of GoHighLevel or similar CRM/funnel platforms — Shopify funnel experience also accepted
• Comfortable with Google Workspace setup and administration
• Experience with domain management, DNS settings, and email configuration
• Highly independent — can take a brief and execute without constant check-ins
• Experience supporting solo entrepreneurs or working in a startup-style environment

Nice-to-Haves

• Experience with IONOS or similar hosting/domain providers
• Basic design sensibility for website aesthetics (Canva or similar)
• Familiarity with course platform integrations (e.g., Thinkific, Kajabi, or Shopify courses)
• Some exposure to social media scheduling or content tools (e.g., Content360, Buffer, Later)
• Basic understanding of Facebook/Meta ads — enough to assist with setup even if not the lead
• Ability to help maintain a simple content calendar alongside technical duties

• Initial contract is 2 months, then month-to-month
• Starts part-time (10 hrs/week) with potential to increase during launch phase
• Some flexibility around hours may be needed — core overlap with UK time zone required
• This role is focused on setup and infrastructure; ongoing social media and ads are handled separately