Remote/WFH - AU Admin Assistant - AU Accounting Firm

About Us

Holden Accountants is a dynamic, boutique accounting and advisory firm based in Perth, WA, with a proud history stretching back to 2005. We go far beyond compliance; our team delivers forward-thinking, practical advice that helps individuals and businesses grow, thrive, and create lasting wealth.

We work with a diverse range of clients, from individuals to established SMEs, across taxation, business advisory, SMSF, bookkeeping, and wealth creation. Our close-knit team is built on genuine relationships, a passion for quality, and a culture where every person's contribution matters.

Our Vision is to go beyond expectations and become the lead advisor to motivated, like-minded clients who aspire to wealth creation and a healthy work-life balance.

We Value Trust, Integrity, Success, Motivation, Respect & Excellence. Visit our website: https://holdenaccountants.com.au/

Why Join Us

This is more than an admin role; it's your chance to become a trusted part of a team where your work directly shapes the client experience. As our Admin Assistant, you will be the engine room keeping our firm running smoothly, and you will be empowered to take real ownership of your responsibilities from day one.

You will be a valued, visible member of our team, not just a behind-the-scenes support person. We'll invest in your growth, celebrate your wins, and give you the tools and flexibility you need to do your best work.

We offer a dynamic and supportive work environment with excellent benefits, including:

• Competitive Salary: Between 60,000-90,000 Philippine Pesos per month (including 13th month)
• 100% Work From Home: Enjoy the flexibility of working from home
• Work-Life Balance: Monday to Friday, 8:30 am to 5:00 pm PH time
• Permanent work-from-home set-up
• Equipment supplied
• Collaborative and supportive team

Key Responsibilities:

You will play a pivotal role across client communication, practice administration, and team support. No two days look exactly alike, and that's what makes it exciting. Key responsibilities include:

• Managing admin and client inboxes with a same-day response mindset
• Contact the ATO to arrange payment plans, interest & fee remissions, and lodgement extensions
• Complete ASIC works, such as a change of directorship or shareholdings
• Complete Company and Trust Set Ups
• Answering phones and providing a warm, professional first point of contact
• Handling client queries, scheduling, and correspondence with care and efficiency
• Assisting with client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring accuracy and compliance
• Coordinating tax lodgements, including returns and BAS submissions
• Maintaining secure and organised digital filing systems
• Following up on overdue debtor accounts via email
• Supporting the Practice Manager with ad hoc personal assistant duties
• Calendar Scheduling & attending meetings.
• Contributing to continuous improvement in office policies and procedures
• Any other reasonable tasks that help the team and our clients succeed
• Ensuring the security, integrity, and confidentiality of data

About you: You don't need to tick every box, but you should recognise yourself in most of these:

• Minimum of 2 years of administrative experience, preferably in an accounting firm
• Strong verbal and written communication abilities
• Exceptional organisational skills and the ability to manage competing deadlines
• A self-starter who thrives working independently, but also loves being part of a team
• Detail-oriented and committed to getting it right the first time
• Genuinely cares about delivering great outcomes for clients and teamwork
• Proactive mindset. Always looking for ways to improve and add value

Software Knowledge: We will train the right person. Familiarity with any of the following is a bonus:

• Xero and Xero Practice Manager (XPM)
• Microsoft Office, especially Word and Excel
• Suitefiles
• ATOmate
• Annature

READY TO APPLY?

If you're looking for a role where you'll be genuinely valued, trusted with real responsibilities, and surrounded by a team that loves what they do, we'd love to hear from you.