Email Marketing and Automation Specialist

Why This Role Exists

We are not looking for a traditional email marketer to send newsletters. We need a Systems Architect to own the entire lifecycle of our lead database and transform it into a high-velocity revenue engine.

This role is designed to maximize Founder Leverage by engineering automated systems that turn cold records into warm, sales-ready opportunities without manual intervention. You are the bridge between raw data and realized revenue, responsible for ensuring our sales team only spends time on high-intent conversations while your "nurture machines" run 24/7 in the background.

What You’ll Be Responsible For (Outcomes)

• Design and deploy sophisticated end-to-end sequences (cold, warm, reactivation) that consistently move leads through the funnel and increase pipeline velocity.
• Own the infrastructure. You ensure a 99% primary inbox placement rate by managing SPF, DKIM, DMARC, and advanced inbox rotation strategies to maintain pristine domain health.
• Build "thinking" workflows that trigger actions based on prospect intent (opens, clicks, replies, site visits), ensuring the right message reaches the right person at the exact moment of interest.
• Act as the technical "glue" between our tools. You will use Zapier and API integrations to ensure flawless, bi-directional data sync between our CRM (HubSpot), outreach tools (Instantly/Apollo), and lead sources.
• Move beyond vanity metrics. You will relentlessly A/B test copy, hooks, and send-times to optimize for Positive Reply Rates and Cost Per Meeting Booked.

Requirements

What You’ve Done Before

• Proven experience running high-volume automation (10k+ leads) while maintaining sender reputation.
• Advanced proficiency in CRM architecture (HubSpot), cold outreach platforms (Instantly/ActiveCampaign), and automation middleware (Zapier/Make).
• You understand the "why" behind bounce rates, gray-listing, and API errors, and you know how to fix them.
• You can write high-conversion, "person-to-person" email copy that bypasses spam filters and triggers human responses.

Who You Are

• High-Agency Operator: You don’t wait for a project brief to fix a declining open rate; you identify the trend, diagnose the issue, and implement the solution.
• Systems Thinker: You see how a single tag in the CRM affects the entire automation logic ten steps down the line.
• Process-Driven: You bring structure to data chaos, ensuring every lead is accounted for, tagged correctly, and routed properly.
• Growth-Minded: You are obsessed with the "1% wins"—constantly tweaking and testing to squeeze more ROI out of existing data.

Who This Is NOT For

• If your experience is limited to designing pretty HTML templates for B2C brands, this is not a fit.
• If you need a checklist to be productive rather than building the checklist yourself, you will struggle here.
• If configuring a DNS record or setting up a Webhook feels overwhelming, this role will be a mismatch.

What Success Looks Like

• Systems Autonomy: The founder no longer worries about lead warming; a "black box" system is in place where cold data enters and qualified meetings emerge.
• Technical Integrity: Zero blacklisting incidents and consistent "Excellent" sender scores across all domains.
• Quantifiable Growth: A measurable percentage of monthly revenue can be traced directly back to the reactivation and nurture flows you built.
• Data Transparency: The leadership team has real-time visibility into funnel health, conversion rates, and deliverability performance.

Minimum Technical and Work Environment Requirements:

• Internet Connection:
• Primary internet connection with a minimum speed of 15 Mbps.
• Backup internet connection with at least 10 Mbps.
• Backup connection must be capable of supporting work during a power outage.

• Primary Device:
• Desktop or laptop equipped with at least:
• Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
• A minimum of 8 GB RAM.

• Backup Device:
• Must meet or exceed the performance of an Intel Core i3 processor.
• Must be functional during power interruptions.

• A functioning webcam.
• A noise-canceling USB headset.
• A quiet, dedicated home office space.
• Peripherals and Workspace: A smartphone for communication and verification purposes.

Benefits

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.