Role overview

Qualifications

Strong attention to detail (non-negotiable)
Ability to follow SOPs and processes accurately
Experience with Excel / spreadsheets
Basic experience with QuickBooks (invoicing, order entry)

Responsibilities

Monitor and forecast inventory levels using existing templates
Process customer orders twice daily and generate shipping labels
Review and confirm purchase orders from Walmart and manage carrier pickups
Accurately enter all transactions into QuickBooks and maintain organized financial records

Key facts

Remote from: Africa
Full time
Virtual Assistant
English

Hard skills

Inventory Management Shipment Coordination Amazon Marketplace Inventory Planning Supply Chain

Other skills

Detail Oriented
Microsoft Excel
Organizational Skills
Time Management
Reliability
Proactivity

About the company

Assist World

Staffing & Recruiting

Company details

IndustryStaffing & Recruiting

Links

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Job description

Overview

We are a growing e-commerce business selling products across Amazon and Walmart. We work with both domestic and overseas vendors and are looking for a highly reliable and detail-oriented Virtual Assistant to support day-to-day operations. This role is focused on execution and consistency — systems and templates are already in place. The ideal candidate will ensure all processes are followed accurately and operations run smoothly across multiple sales channels.

Key Responsibilities

Amazon FBA Operations

Monitor and forecast inventory levels using existing templates
Plan and execute inventory replenishment
Place purchase orders with vendors
Coordinate shipments with freight carriers
Track inventory movement and ensure lead times are met

Walmart Direct Orders (Daily Execution)

Process customer orders twice daily (morning & afternoon)
Download order reports and upload into shipping software (ShipStation)
Generate and organize shipping labels by SKU
Send sorted labels to warehouse for fulfillment
Upload tracking numbers back into Walmart

Walmart Bulk Orders (B2B Fulfillment)

Review and confirm purchase orders from Walmart
Coordinate inventory availability with warehouse/vendor
Schedule and manage carrier pickups
Generate required documentation:
- Bill of Lading (BOL)
- Advanced Shipment Notice (ASN)
- Invoice

Inventory Planning & Supply Chain Support

Maintain inventory levels across all channels
Track overseas shipments with 60–90 day lead times
Provide weekly production quotas to vendors
Assist with pricing and sourcing (manufacturers + freight)

Accounting & Documentation

Accurately enter all transactions into QuickBooks
- Sales orders
- Invoices
- Payments
Maintain clean and organized financial records

Additional Tasks

Daily checks on product listings and ad placements
Enter inventory received from vendors
Open and manage cases with Amazon/Walmart when issues arise

Requirements

MUST HAVE

Strong attention to detail (non-negotiable)
Ability to follow SOPs and processes accurately
Experience with Excel / spreadsheets
Basic experience with QuickBooks (invoicing, order entry)
Strong organizational and time management skills

NICE TO HAVE

Experience with Amazon FBA or Walmart Seller Center
Familiarity with ShipStation or similar shipping tools
Exposure to inventory planning or supply chain operations

Ideal Candidate

Process-driven and highly reliable
Comfortable with repetitive, structured tasks
Proactive in identifying and preventing errors
Able to manage multiple workflows across different systems
Looking for a long-term role with growth potential

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

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