Role overview

Qualifications

Bachelor's degree in Human Resources, Business Administration, or related field.
2–4 years of experience in recruitment coordination, HR operations, or customer service.
Strong organizational and time management skills.
Excellent communication and interpersonal abilities.

Responsibilities

Serve as the primary point of contact for candidates during the interview process.
Ensure timely updates, feedback, and support to candidates.
Schedule interviews across time zones and coordinate with hiring managers.
Assist recruiters with job postings, candidate tracking, and documentation.

Key facts

Remote from: Anywhere
Full time
Mid-level (2-5 years)
Talent Manager
English

Hard skills

Structured Interview Stakeholder Engagement Applicant Tracking Systems Full-Cycle Recruitment Computer-Assisted Web Interviewing

Other skills

Organizational Skills
Time Management
Communication
Social Skills
Microsoft Office

About the company

OVA.Work

OVA is the most advanced Automated, Intelligent, intuitive On-boarding platform for Staffing Firms of all sizes. Since 2018, OVA has been raising the bar in the Human Capital Management Software Industry. Headquartered in Alpharetta, Georgia, We allow high-volume employers to create a seamless on-boarding experience with just a few clicks. Our E-boarding and candidate engagement tool will simplify employers Work life, eliminate Manual Processes, paper work, dropouts and delays and helps you keep track of employee progress, allowing new hires to get the most out of the on-boarding experience. Hire 80% faster and reduce your time and cost by 50% and improve the overall experience. We are proud to be the first company to put Powerful, easy to use on-boarding platform into the hands of startups, growing companies and enterprises alike. # New Hire On-board Smart with Technology: • Automated Intro Emails • Easy-Fill web Forms • Paperless, E-Signature-Enabled Processes • Personalized Portals • Track Employee Progress • Easy-to-use Notifications • Schedule Deadlines • Intuitive Dashboard • Centralized Employee Data • Submit Employee Verification Requirements • Payroll Integrations • Fully integrated System Reach us today to learn how ova.work can help you to enhance your New Hire On-boarding process to the next level.

Company details

Company size51 - 200

Links

Website LinkedIn See all jobs

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Job description

Job Title: Talent Concierge Associate

Location: Remote
Department: Talent Acquisition / Human Resources
Reports To: Talent Acquisition Manager / Head of Recruitment
Employment Type: Full-Time

Job Summary:

We are looking for a detail-oriented and candidate-focused Talent Concierge Associate to support our recruitment operations and ensure a seamless experience for candidates and hiring managers. This role acts as a liaison between candidates, recruiters, and business teams, ensuring timely communication, scheduling, and coordination throughout the hiring journey.

Key Responsibilities:

Candidate Experience:
- Serve as the primary point of contact for candidates during the interview process.
- Ensure timely updates, feedback, and support to candidates to maintain a positive experience.
Interview Coordination:
- Schedule interviews across time zones and coordinate with hiring managers and interview panels.
- Manage logistics including travel arrangements (if applicable), virtual meeting links, and follow-ups.
Recruitment Support:
- Assist recruiters with job postings, candidate tracking, and documentation.
- Maintain accurate records in the Applicant Tracking System (ATS).
Stakeholder Engagement:
- Collaborate with HR, recruitment, and business teams to ensure smooth hiring operations.
- Provide regular status updates and resolve scheduling conflicts or delays.
Process Improvement:
- Identify opportunities to enhance candidate experience and streamline processes.
- Contribute to employer branding initiatives through thoughtful candidate interactions.

Qualifications:

Bachelor's degree in Human Resources, Business Administration, or related field.
2–4 years of experience in recruitment coordination, HR operations, or customer service.
Strong organizational and time management skills.
Excellent communication and interpersonal abilities.
Proficiency in MS Office and experience with ATS platforms (e.g., Workday, Greenhouse, Lever).

Preferred Skills:

Experience in a fast-paced, high-volume recruitment environment.
Familiarity with global hiring practices and virtual interview tools (e.g., Zoom, Teams).
Ability to handle sensitive information with discretion and professionalism.