AI Automation Specialist (Hubspot)

This is a remote position.

AI Automation Specialist (Hubspot)
Remote | Philippines | Full-Time 

Schedule: 5:30 AM – 2:30 PM PHT (8:00 AM - 5:00 PM ACST)
PHP 65,000 – 90,000

If you’re a high-performing operations professional who thrives on process mapping, HubSpot architecture, and working with a leading Australian Solar firm that values strategic impact over simple task completion — keep reading.

This isn’t a role for a "data entry assistant" waiting for instructions.

This is a focused, outcome-driven position where you’ll own the CRM engine, eliminate manual admin drag across the business, and use cutting-edge automation and AI tools to 10x your impact.

Why This Is a Dream Job

You’ll be working directly with the Director of a prestigious, growing Australian solar and electrical group who:

• Champions Innovation: Operates a future-of-work, global-impact team that prioritizes elite, AI-adaptive operators.
  

• Values Your Growth: Provides access to elite peers, continuous upskilling, and a dedicated Success Manager (CSM) for professional coaching.
  

• Respects Your Expertise: Focuses on "dream outcomes" and gives you the explicit permission to simplify systems and push back on unnecessary complexity.
  

• Builds Stability: Works alongside an established, collaborative PH-based team (Finance and Admin) looking for a true systems backbone.
  

You’ll get career transformation, high-level visibility, and a direct line to the founder — without being stuck in a rigid "virtual assistant" rut.

What You’ll Be Owning

This is a core operational leadership role covering CRM architecture, cross-system connectivity, and process optimization. You aren't just moving data from one field to another; you are designing the complete commercial pipeline—mastering lead routing, data hygiene, trigger logic, and dashboard visibility to keep the entire business aligned.

You’ll take the lead on:

• HubSpot Architecture & Cleanup: Running full system audits and executing deep cleanups of properties, pipelines, deal stages, and lifecycle data.
  

• End-to-End Process Design: Mapping and rebuilding the entire lead lifecycle from the moment a lead arrives from web forms, phone, or third-party sources to final deal close.
  

• Cross-System Connectivity: Linking HubSpot cleanly to email, calendar, quoting, and job-management systems via Zapier or Make to eradicate duplicate data entry.
  

• AI Workflow Integration: Implementing practical AI-enhanced workflows (like automated email triage or lead qualification notes) that genuinely lift output and eliminate repeatable manual tasks.
  

• Reporting & Operational Visibility: Standing up automated, executive-facing commercial dashboards in HubSpot tracking lead volumes, source mix, and conversion rates.
  

• Standard Operating Procedures (SOPs): Documenting connections into clean, plain-English one-page guides so non-technical team members can execute flawlessly.
  

Requirements

This Role Is a Great Fit If You:

• Are a Process Architect: You instinctively think past a "single-step" automation, mapping out the full flow while anticipating edge cases, data breaks, and operational bottlenecks.
  

• Are an Integration Specialist: You possess deep, battle-tested muscle in HubSpot CRM paired with multi-step Zapier or Make logic.
  

• Are an AI-Adaptive Operator: You fluidly use tools like ChatGPT, Claude, and native AI modules within Make/Zapier to move real operational metrics, not just chat.
  

• Have 3–5 years of experience in CRM administration and business automation, ideally within a fast-paced trade, construction, or SMB setting.
  

• Are High-Accountability: You manage your own automation backlog, lead weekly progress syncs with leadership, and value simple, highly adopted systems over complex bloat.
  

• Communicate with elite fluency and possess the confidence to respectfully push back when an operational idea adds more friction than value.
  

What Success Looks Like

After 60–90 Days:

• The CRM is Fortified: A comprehensive HubSpot audit has been shipped, the database is scrubbed clean, and broken workflows are permanently repaired.
  

• Production is Seamless: The end-to-end lead flow is fully operational with zero unrouted leads, and automated handoffs between sales and scheduling run flawlessly.
  

• Impact is Measured: The connected ecosystem has achieved a measurable reduction in manual data entry, saving the team at least 10+ hours per week.
  

• Trust is Earned: The director confidently runs weekly leadership reviews directly off your automated HubSpot dashboards without manual data manipulation.
  

Final Word

If you’ve ever thought:

"I am a world-class systems builder who can map out a workflow on paper and build it seamlessly in HubSpot and Zapier—I just want a client who is organized and values my technical depth," this is that role.

Let’s build long-term success — together.