Virtual Assistant

This role is integral to the smooth and effective operation of the GML Team Leader's office. Reporting to the Chief of Staff, the Executive Assistant will provide high-level administrative, logistical, and project support to ensure the Team Leader can focus on strategic priorities.

Key Responsibilities

· Calendar and Meeting Management

o Proactively manage and maintain the team leader’s complex calendar.

o Schedule internal and external meetings across multiple global time zones, ensuring all necessary materials and logistics are prepared.

· Travel and Logistics

o Handle all aspects of complex international and domestic travel planning, including flight, accommodation, and ground transportation bookings.

o Prepare detailed logistical and travel memos to ensure smooth transitions between appointments.

· Financial Administration

o Manage and process the team leader’s monthly expenses.

o Prepare and submit accurate expense reports on time.

· Communication and Information Management

o Draft email communications (tee-ups) on behalf of the team leader, ensuring alignment with the team’s voice and objectives.

o Prepare meeting briefs ahead of calls and/or physical meetings, giving key background info on organizations, as well as biographical info.

· Salesforce Management

o Manage critical data and documents, including uploading information and records onto Salesforce to support team information management

· People First Operations

o Sending the monthly newsletter to the People First Community

o Logistical support for People First Talks, including, but not limited to, liaising with language translators

o Other People First Community needs as they arise

Join the A-Team and experience the A-Life!