Part-time Executive Assistant

This is a remote position.

Key Responsibilities

• Inbox & Diary Optimisation: Manage executive email accounts and complex calendars, ensuring a maximum two-hour turnaround time on crucial business inquiries to maximise B2B conversion rates.
  

• Process Automation & AI Workflow Support: Proactively identify manual administrative bottlenecks and utilise AI tools (such as ChatGPT and Claude) to build automations, generate social media assets, and streamline operational outputs.
  

• Project & SOP Oversight: Monitor team compliance with established Standard Operating Procedures (SOPs) within ClickUp, tracking project deliverables and maintaining operational momentum.
  

• B2B Lead & CRM Management: Field initial B2B corporate inquiries manually and actively assist the founder in selecting, structuring, and implementing a formal corporate CRM system.
  

• Logistics & Expansion Coordination: Assist with the administrative, research, and logistical frameworks required to support the organisation’s ongoing market entry into the United Kingdom.
  

• Financial & General Administration: Prepare cross-border payments, manage routine administrative records, and facilitate smooth communication with external specialised marketing and logistics agencies.
  

Requirements

Requirements

• Minimum of 3–5 years of experience as an Executive Assistant or a similar remote administrative role supporting business founders or C-suite executives.
  

• Exceptional independent problem-solving capabilities with a proven track record of working autonomously as a contractor without rigid day-to-day supervision.
  

• Strong commercial acumen with a professional, solution-oriented approach to customer relations and B2B communication.
  

• High emotional intelligence and a confident, analytical mindset, comfortable with direct, transparent feedback and constructive debate.
  

• Fully equipped, highly reliable professional home office infrastructure (secure workspace, high-speed fibre internet, and backup power alternatives)
  

• Prior professional experience working within the global e-commerce, Amazon Seller Central, or digital retail sectors.
  

• Practical exposure to choosing or establishing a CRM database from the ground up.
  

Required Software Skills

• Advanced workflow mastery of ClickUp (task management, tracking, dashboards).
  

• Proficient operational familiarity with generative AI platforms (Claude, ChatGPT, or similar LLMs).
  

• Google Workspace (Gmail, Drive, Docs, Sheets, Calendar).
  

Benefits

Benefits

• High degree of daily schedule flexibility with an asynchronous, outcome-focused workflow.
  

• Direct exposure to a high-growth, multi-million dollar global e-commerce enterprise.
  

• Long-term professional growth potential as the organisation establishes its South African operational hub.
  

Work Type and Location

• Remote.
  

Employment Type

• Part-Time, Independent Contractor (Approximately 4 hours per day / 20 hours per week).