This is a remote position.

Federal Proposal/RFI Support - Navy Marketing & Advertising Program

Job Position Highlights

Position Overview

We are supporting our client in identifying a Junior Technical Writer to support RFP, RFI, and related proposal documentation for a Navy-focused federal marketing and advertising program. The Junior Technical Writer will work under the guidance of senior writers, proposal leads, and program stakeholders to draft, edit, format, and organize clear response content from notes, source documents, and contributor inputs.

Our client is a leading woman-owned media and advertising agency that supports integrated media, creative, analytics, and marketing technology programs for complex clients. The client name will be shared later in the recruiting process.

Summary Requirements

·         Support proposal/RFI writing and editing for Navy Marketing & Advertising Program workstreams, including websites and applications, cybersecurity and data protection, CRM and lead tracking, call center/SMS operations, electronic fulfillment, field events, and digital prospecting.

·         Help translate subject matter expert input into concise technical, management, compliance, past performance, and case study content.

·         Follow solicitation instructions, templates, compliance matrices, file naming conventions, version control practices, and review comments accurately.

·         Work in a deadline-driven proposal environment with multiple contributors, incomplete inputs, and changing priorities.

Key Responsibilities

·         Support writing, editing, proofreading, and formatting for federal RFP/RFI responses, vendor capability packages, technical narratives, management content, resumes, past performance references, case studies, plans, reports, briefings, and related proposal artifacts.

·         Assist senior writers and proposal leads with reviewing RFI/RFP instructions, performance work statement language, evaluation criteria, page limits, formatting rules, and compliance requirements.

·         Help develop document outlines, compliance checklists, section templates, style guides, content trackers, and reusable content under the direction of senior team members.

·         Gather inputs from SMEs, partner companies, meeting notes, program summaries, prior proposals, and source materials; organize those inputs into clear draft sections for review.

·         Draft and edit content related to digital marketing operations, websites and applications, CRM/Salesforce integrations, dashboards, APIs, recruiting/lead tracking systems, contact center operations, electronic fulfillment, field event support, and basic cybersecurity/data protection concepts.

·         Rewrite contributed content for clarity, grammar, consistency, readability, and plain-language flow while preserving the technical meaning of SME inputs.

·         Apply approved formatting, headings, tables, graphics, callout text, references, and file structures in Microsoft Word and PowerPoint documents.

·         Track assignments, deadlines, review comments, action items, version control updates, and document status during proposal and RFI response cycles.

·         Maintain content libraries, document logs, templates, resumes, past performance references, glossary items, acronym lists, and other reusable materials.

·         Participate in review meetings, apply reviewer feedback, and help prepare documents for final quality checks, production, and submission.

·         Follow applicable confidentiality, records management, information protection, and proposal-sensitive handling requirements.

Must-Have Qualifications

·         BA or BS degree in Technical Writing, English, Communications, Journalism, Business, Public Policy, Information Systems, or a related field. Relevant professional writing experience may be considered in place of a degree if permitted by proposal requirements.

·         1-3 years of technical writing, editing, proposal support, communications, documentation, or related professional writing experience.

·         Experience supporting at least one deadline-driven writing effort such as a business proposal, RFI/RFP response, technical report, program document, white paper, or comparable professional document.

·         Strong writing, grammar, proofreading, formatting, organization, and attention-to-detail skills.

·         Ability to quickly learn and write about technical or operational subject matter at a practical level, such as websites, applications, CRM/data, cybersecurity concepts, lead management, recruiting operations, marketing operations, or business processes.

·         Ability to gather inputs, identify missing information, ask clear follow-up questions, and turn rough notes or SME content into usable draft language.

·         Ability to follow style guides, templates, instructions, compliance checklists, and reviewer feedback accurately.

·         Proficiency with Microsoft Word, PowerPoint, Excel, SharePoint/Teams, Adobe Acrobat, and common document collaboration tools.

·         Ability to work collaboratively, manage multiple assignments, meet deadlines, and handle sensitive or proposal-confidential information appropriately.

·         U.S. citizenship.

Preferred Qualifications

·         Exposure to federal proposals, RFIs, white papers, resumes, past performance materials, technical plans, program reports, or government client documentation.

·         Familiarity with Navy, DoD, federal marketing, recruiting, advertising, lead generation, public-sector communications, or government subcontractor environments.

·         Basic familiarity with federal solicitation structures, compliance matrices, proposal schedules, color team reviews, technical/management volumes, and final production support.

·         Exposure to program content areas such as website/application operations and maintenance, AWS GovCloud, Drupal, Salesforce or other CRM systems, dashboards, APIs, lead tracking systems, NALTS-like systems, call center/SMS programs, electronic fulfillment, field event marketing, lead nurturing, or digital prospecting.

·         General familiarity with cybersecurity and data protection terminology such as RMF, ATO, FedRAMP, DADMS, NIST SP 800-53, SSP, POA&M, SAR, continuous monitoring, PKI/CAC/ECA, PII handling, and accessibility requirements.

·         Experience interviewing or coordinating with SMEs and organizing technical notes into usable draft content.

·         Comfort working with Word styles, tables, document templates, file naming conventions, content libraries, and version-control practices.

·         Interest in federal contracting, marketing technology, recruiting programs, analytics, process improvement, automation, IT, or professional services content.