Staff Accountant / Full Charge Bookkeeper at Savvital

Staff Accountant / Full Charge Bookkeeper (Law Firm)

About the Company

Savvital is a service-based organization dedicated to providing customized solutions and top-tier task delegation for small and medium-sized businesses. We partner with growing companies to streamline their operations, managing everything from administrative support to specialized financial workflows.We are currently seeking a highly skilled Staff Accountant / Full Charge Bookkeeper on behalf of one of our clients, a well-established, U.S.-based law firm.

Position Overview

The Staff Accountant / Full Charge Bookkeeper will independently manage the law firm’s day-to-day accounting operations, payroll coordination, billing, trust account management, and financial reporting.

The ideal candidate possesses deep expertise in QuickBooks Online, a strong command of legal accounting principles, and hands-on experience managing IOLTA trust accounts. You will ensure absolute financial compliance and accuracy while working directly with the firm’s attorneys and external CPA.

Key Responsibilities

Accounting, Bookkeeping & Financial Reporting

• Maintain precise, up-to-date financial records within QuickBooks Online.
• Record, categorize, and reconcile all bank accounts and credit card transactions.
• Prepare monthly financial statements, management reports, and general ledger reconciliations.
• Monitor accounts payable (AP) and accounts receivable (AR), investigating and resolving any financial discrepancies.

IOLTA Trust Account Management

• Manage and reconcile attorney trust accounts (IOLTA) in strict compliance with legal accounting regulations.
• Meticulously track client retainers, trust fund deposits, and trust disbursements.
• Prepare dedicated trust reports and regular reconciliations to safeguard compliance.

Payroll & HR Administration

• Calculate employee wages, bonuses, commissions, and incentive structures.
• Process payroll and direct deposits, coordinating closely with the third-party payroll provider (Sustainable HR).
• Support new employee onboarding and payroll profile setup.

Billing, Revenue & Expense Management

• Generate accurate client invoices and coordinate with attorneys on complex billing matters.
• Monitor collections, follow up on outstanding receivables, and resolve billing discrepancies.
• Oversee purchasing, manage vendor records, schedule payments, and track office budgets.

Tax & CPA Coordination

• Prepare comprehensive year-end financial reports.
• Partner with the firm's external CPA for tax filings, providing all necessary supporting documentation during annual tax preparation.

Job Requirements

Experience & Education

• Education: Bachelor’s degree in Accounting, Finance, or a closely related field.
• Experience: 5+ years of dedicated accounting and full-charge bookkeeping experience.
• Industry Expertise: Prior experience working within a U.S.-based law firm is highly preferred.

Technical & Software Skills

• QuickBooks Online: Advanced, expert-level proficiency is mandatory.
• Excel: Advanced proficiency (data analysis, formulas, and reporting).
• Payroll & Tools: Experience with Sustainable HR (or similar payroll systems) and Bill.com is highly preferred.
• Legal Tech: Familiarity with legal practice management software is a strong plus.

Core Competencies

• Compliance Mindset: Strong understanding of legal billing, retainer tracking, and IOLTA compliance.
• Communication: Exceptional written and verbal English communication skills.
• Execution: Highly organized with an extreme attention to detail, capable of working independently with minimal supervision.

Job Details

• Employment Type: Full-Time (40 Hours per Week)
• Location: Remote
• Working Hours: Must be available to work during U.S. Business Hours (Night Shift PKT)

Compensation & Benefits:

• Base Salary: Market Competitive.
• Allowances: Internet, Electricity, and Wellbeing.
• Performance-based bonuses.