Entertainment and Operations Coordinator (023-894)

​​Looking for Philippines-based candidates

Job Role: Entertainment and Operations Coordinator

Compensation range: $2,000 AUD - $2,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: We operate within the events and entertainment industry, delivering tailored entertainment experiences for weddings, corporate functions, private celebrations, and large-scale events. Our focus is on creating memorable experiences through high-quality live performances, professional talent, and seamless event coordination.

We work closely with clients to understand the style, atmosphere, and goals of each event, providing guidance and entertainment solutions that align with their vision. From live music and DJs through to specialty performers and interactive entertainment, we help bring events to life in a way that feels engaging, polished, and memorable.

Role Overview: We’re looking for an exceptionally organised, proactive, and people-savvy Entertainment & Operations Coordinator to support the day-to-day coordination of a premium entertainment and events business.

This role suits someone who thrives in a fast-paced environment with many moving parts, shifting priorities, and high expectations for communication and responsiveness.

This is not just an admin role. We’re looking for someone who can become a highly trusted operational support person within the business, someone who naturally takes ownership, stays two steps ahead, communicates confidently, and helps keep both clients and performers feeling supported and looked after.

You’ll work across entertainment bookings, client communication, scheduling, performer coordination, and operational support in a fast-moving, premium hospitality/events environment.

Relationship / People Skills: The ideal person is naturally warm, personable, and confident, building relationships with both clients and performers.

Key Responsibilities: 

• Respond to client enquiries in a timely, professional, and polished manner
• Manage client follow-ups and maintain strong communication throughout the booking process
• Coordinate with artists, performers, and suppliers regarding availability, logistics, and confirmations
• Prepare proposals, booking information, and supporting documentation
• Manage diaries, schedules, and booking calendars
• Maintain and update CRM systems, admin records, and operational trackers
• Provide general operational and administrative support across the business
• Anticipate issues before they arise and help keep projects moving smoothly

Required Skills and Qualifications:

• Experience in events, entertainment, hospitality, talent coordination, executive support, or operations coordination is highly desirable
• Experience using CRMs, scheduling systems, and collaborative tools will be advantageous
• Ability to manage competing priorities in a fast-paced environment
• Exceptional written and spoken English communication skills
• Highly organised with strong responsiveness and follow-through
• Proactive mindset with initiative and forward-thinking instincts
• Professional, emotionally intelligent, and calm under pressure
• High attention to detail and ability to manage multiple moving parts
• Confident communicating with both clients and performers
• Comfortable working in a premium hospitality, entertainment, or events environment
• Strong sense of ownership and accountability
• Tech-savvy and confident learning new systems and processes quickly
• Comfortable solving problems independently and making sensible decisions without needing constant direction
• Strong responsiveness and consistent communication during agreed collaboration hours are essential.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)