Payroll Specialist, Belgium

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Remote working is an option and could be considered for candidates - non-locals.

The role purpose:

Payroll Specialist is responsible for processing and correcting payroll transactions for specific countries as assigned (generally larger, more complex countries). The activities include supporting pre-payroll activities time and absence processes, reviewing and verifying files generated internally for monthly payroll run, enforcing key payroll deadlines, as well as answering employee/manager/HR queries and year-end payroll activities. This position requires both payroll experience and expertise to be able to deal with complex issues and escalations and act as SME for both internal and external stakeholders.

Responsibilities:

• Partner with internal stakeholders and with Payroll Vendor to process payroll and resolve payroll transactions that are in error.

• Review and validate payroll files (e.g. Payroll Reconciliation File, Bank File) and reports generated internally or by the GPV and approve for processing.

• Lead pre-payroll activities (e.g. finalize data entry, review master data file quality, and confirm time/payroll data completeness).

• T&A process support.

• Handle input errors (and other errors) from the third-party vendors or internal AbbVie stakeholders and drive it to the resolution. Plan and lead improvements based on root causes identified.

• Take care of resolving bank errors (with AbbVie Treasury’s support), coordinate communication with stakeholders and implement preventive actions.

• Manage Year-End Payroll processing activities (e.g. develop and provide payroll calendar, review year-end tax reports and notify AbbVie employees of availability of tax information).

• Respond to internal AbbVie stakeholders (Tax, Treasury, Finance and BHR) with regards to questions or issues they have raised around payroll data and/or payroll reports.

• Lead smaller global, regional and country specific projects and participate on global project teams.

• Some travel may be required.

• Bachelor of Science or Bachelor of Arts with a concentration in Finance / Accounting.

• 4-5 years of payroll operational experience in Belgian payroll.

• Working knowledge of Belgian payroll, time and absence, profit sharing general rules. Ability to apply them in practice for regular situations.

• Working knowledge of Workday and experience integrating with 3rd party applications.

• Strong customer orientation and a work ethic based on a strong desire to exceed expectations.

• Strong written and oral communication skills, in English.

• Ability to work independently in a fast-paced and rapidly changing environment, as well as to get results through collaboration and coordination with multiple stakeholders, both internal and external.

• Good analytical and process diagnostic skills and the ability to get into the details, while also seeing and understanding the big picture. Strong spreadsheet and database skills. Continuous improvement orientation.

• Strong written and oral communication skills in French.

• Preferably some hands-on experience with projects relating to payroll implementations.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

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