Key Facts

Remote From:

South Africa

Category: Finance Assistant

Fixed term

Senior (5-10 years)

English

Hard Skills

Accounting Software Accounting Accounting Software Payroll Systems Calendar Management Expense Management Slack (Software) Meeting Facilitation KPI Management Notion (Software) +17 more

Other Skills

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Communication
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Time Management
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Teamwork
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Detail Oriented
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Prioritization
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Emotional Intelligence
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Problem Solving

Roles & Responsibilities

A completed degree in a related field (Business, Finance, or Management) is essential.
Knowledge of Xero and QuickBooks
Working knowledge of modern productivity stacks (Notion, Slack, Google Workspace)
A background in e-commerce / advertising would be advantageous

Requirements:

Manage the Founder’s inbox and calendar with such efficiency that 80% of inquiries are resolved before they reach the Founder’s desk, and act as the glue between the Founder, the Automation Specialist, and the Head of Ops to keep high-level tool development and client projects on schedule.
Drive the agenda for team meetings, ensuring the senior leadership and junior staff remain perfectly synchronized.
Own the full-cycle internal bookkeeping (Xero/QuickBooks), including global payroll for a team of 10, invoicing, and expense tracking; oversee and audit the work of junior bookkeepers to ensure 100% financial accuracy before reports reach the client.
Track and brief the Founder on vital KPIs like Tool ROI, Profit Margins, and Revenue per Employee.

Job description

This is a remote position.

We are looking for a unique blend of high-level administrative expertise and financial acumen for our client based in Europe within the advertising industry. This is not a role for someone who needs a manual; they need a ‘right hand’, a sophisticated, high-EQ operator who can step into the business, identify administrative bottlenecks, and clear the path for the leadership team to focus entirely on growth.

This is a full-time, fully remote position

Core Responsibilities

Executive Operations & "Gatekeeping"

Manage the Founder’s inbox and calendar with such efficiency that 80% of inquiries are resolved before they even reach the Founder’s desk.
Act as the "glue" between the Founder, the Automation Specialist, and the Head of Ops to keep high-level tool development and client projects on schedule.
Drive the agenda for team meetings, ensuring the senior leadership and junior staff remain perfectly synchronized.

Financial Operations & Quality Assurance

Own the full-cycle internal bookkeeping (Xero/Quickboods), including global payroll for a team of 10, invoicing, and expense tracking.
Act as the final line of defense for client accounts. You will oversee and audit the work of junior bookkeepers to ensure 100% financial accuracy before reports reach the client.
You won't just move numbers; you’ll interpret them. You will track and brief the Founder on vital KPIs like Tool ROI, Profit Margins, and Revenue per Employee.

Requirements

A completed degree in a related field (Business, Finance, or Management) is essential.
Knowledge of Xero and QuickBooks
Working knowledge of ChatGPT and Gemini
Working knowledge of modern productivity stacks (Notion, Slack, Google Workspace) essential
A background in e-commerce / advertising would be advantageous