Key Facts

Remote From:

Africa

Full time

Mid-level (2-5 years)

12 - 17K yearly

English

Hard Skills

Project Coordination Digital Marketing Employee Onboarding Manage Executive Schedule Meeting Facilitation Notion (Software) Monday.com Asana Process Improvement Presentation Design +12 more

Other Skills

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Lateral Communication
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Report Writing
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Team Management
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Non-Verbal Communication
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Time Management
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Proactivity
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Organizational Skills
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Detail Oriented
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Problem Solving

Roles & Responsibilities

3+ years of experience as an Executive Assistant or similar role supporting a CEO or senior leadership
Experience working in a digital marketing or web development agency
Proficiency with project management and productivity tools (e.g., ClickUp, Asana, Monday.com, Notion, Google Workspace)
Highly proactive, detail-oriented, and able to work independently in a remote environment with strong written and verbal communication; US experience is required

Requirements:

Manage the CEO’s calendar, meetings, travel arrangements, and inbox, prioritizing requests
Serve as the primary liaison between the CEO and internal/external stakeholders; coordinate internal meetings and document action items
Assist in project coordination across teams, track progress, and prepare reports and meeting materials
Help create and maintain SOPs, workflows, and internal documentation; identify inefficiencies and streamline operations; support hiring and onboarding across time zones

Job description

About the client:

Our client is a US-based, fully remote team specializing in WordPress and Shopify website development. They’ve built a reputation for outstanding customer service, attention to detail, and top-quality work. They partner with design and marketing agencies, e-commerce brands, and many other website clients. Their culture emphasizes treating people well, maintaining a positive and supportive environment, and continuously striving to improve their skills and processes to deliver top-quality development work.

About the role:

We are seeking an experienced Executive Assistant to support the CEO of a fast-growing digital marketing and web development agency. This role is ideal for a highly proactive, detail-oriented, and organized professional who thrives in a fast-paced, remote environment and has experience working directly with senior leadership.

The Executive Assistant will play a critical role in managing the CEO’s day-to-day operations, improving internal coordination, and ensuring priorities are executed efficiently. This position requires strong communication, excellent organizational skills, and the ability to anticipate needs, manage multiple priorities, and keep projects moving forward.

Digital marketing agency experience and prior CEO support experience are required.

What you’ll be doing:

Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
Act as the primary point of contact between the CEO and internal/external stakeholders.
Prepare reports, presentations, meeting agendas, and follow-up action items.
Assist in project coordination and track progress across teams to ensure deadlines are met.
Support inbox management, including prioritizing emails and drafting responses.
Coordinate and lead internal meetings, ensuring action items are documented and completed.
Assist in creating and maintaining SOPs, workflows, and internal documentation.
Help streamline operations by identifying inefficiencies and implementing improvements.
Support hiring, onboarding, and team coordination across different time zones.
Handle ad-hoc administrative and operational tasks to help remove the CEO from day-to-day operational work.

Who are we looking for?

3+ years of experience as an Executive Assistant or similar role supporting senior leadership or a CEO.
Experience working in a digital marketing agency or web development agency is required.
Strong project coordination and organizational skills.
Exceptional written and verbal communication skills.
Proficiency with project management and productivity tools (ClickUp, Asana, Monday.com, Notion, Google Workspace, etc.).
Experience managing calendars, inboxes, and cross-functional communication.
Highly proactive, detail-oriented, and able to work independently in a remote environment.
Strong problem-solving skills and ability to prioritize multiple tasks effectively.
US experience is required.