Executive Assistant to CEO

If you are looking for a meaningful career where people work and act with passion, rethink the existing, and always strive to find the best solution—you have come to the right place. We develop future technologies to relentlessly make supply chains better. 

We are a leader in supply chain software solutions, helping organizations streamline operations, reduce costs, and improve efficiency. 
 

Infios is seeking a highly skilled and adaptable Executive Assistant (EA) to report directly to the CEO and provide support to other C-suite executives as assigned. As a trusted partner to these senior leaders, you will play a critical role in ensuring smooth operations, managing priorities, and enabling strategic focus. This role contributes to organizational success by enabling leadership to focus on strategic priorities. 

This role goes beyond traditional administrative tasks - you’ll handle global scheduling, coordinate global high-level meetings, and act as a key liaison between the Executives and internal and external stakeholders. The ideal candidate is organized, resourceful, and thrives in a fast-paced environment. If you have exceptional multitasking skills and a talent for anticipating needs, this is the perfect opportunity to contribute to a cutting-edge company shaping the future. 

What a Day in the Life Looks Like 

• Provide high-level administrative support to the CEO, and other executives as assigned, including managing complex calendars, scheduling meetings, travel coordination, and expense reporting. 

• Coordinate and manage all aspects of meeting logistics, including agenda preparation, attendee communication, technology setup, and follow-up on action items. 

• Serve as the primary point of contact for internal and external stakeholders interacting with Senior Executives. 

• Assist in preparing and organizing materials for meetings, including agendas, presentations, reports, and briefing materials. 

• Coordinate and facilitate internal and external events, team offsites, and customer meetings. 

• Manage and track key action items, ensuring follow-ups are completed in a timely manner. 

• Coordinate complex scheduling across multiple time zones, ensuring alignment with global teams while anticipating conflicts and prioritizing key meetings. 

• Support cross-functional collaboration ensuring smooth communication and alignment. 

• Maintain confidentiality while handling sensitive information related to strategy, business initiatives, and leadership discussions. 

• Partner with the senior leadership team to improve administrative processes, optimize workflows, and enhance operational efficiency. 

• Maintain a well-stocked and organized office, including managing supplies and coordinating with vendors as needed. 

• Ability to travel occasionally (up to 10%) 

What You Bring to the Team: 

• Strong organizational and time management skills, with the ability to multitask in a fast-paced, technology-driven global environment. 

• Previous experience providing executive support to CEOs or senior C-suite leaders. 

• Strong problem-solving skills and a proactive approach to anticipating needs. 

• 7+ years of experience as an Executive Assistant. Global experience is highly preferred. 

• High level of discretion and confidentiality, especially when handling proprietary or sensitive information. 

• Experience in tech or SaaS environments is preferred.