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Proposal Specialist

Elovate

Key Facts

Remote From: 
United States
Full time
English

Other Skills

  • •
    Collaboration
  • •
    Communication
  • •
    Time Management
  • •
    Teamwork
  • •
    Detail Oriented

Roles & Responsibilities

  • Experience in writing and editing proposal responses
  • Ability to coordinate inputs from subject matter experts and stakeholders
  • Strong time management and ability to meet tight deadlines in a fast-paced environment
  • Attention to brand standards, formatting, and compliance with RFx requirements

Requirements:

  • Drafts and edits proposal sections (e.g., resumes, past performance, management approach, technical narratives) and tailors boilerplate content to solicitation requirements and customer needs
  • Ensures compliance by reviewing RFx instructions, maintaining compliance matrices and proposal templates, and ensuring consistency of style and terminology
  • Collaborates with Proposal Manager, Sales Directors, and Subject Matter Experts to gather inputs, track tasks and document versions, and incorporate reviewer feedback
  • Prepares final deliverables, including formatting, proofreading, graphics placement, PDF production, and assisting with electronic or physical submissions; maintains content libraries and style guides

Job description

Job Summary:

Reporting to the Proposal Manager, the Proposal Specialist supports the end‑to‑end development of high‑quality, compliant, and compelling proposal responses for sales opportunities. This role is responsible for writing, editing, coordinating inputs, maintaining proposal templates, and ensuring all deliverables meet requirements, brand standards, and submission deadlines. The ideal candidate is detail‑oriented, organized, and comfortable working in a fast‑paced, deadline‑driven environment.

Job Description:

Proposal Development & Writing

  • Drafts and edits proposal sections including resumes, past performance, management approach, technical narratives, and standard content.
  • Tailors boilerplate text to align with solicitation requirements and customer needs.
  • Conducts research to gather company information, market data, and technical inputs to support proposal narratives.

Compliance & Documentation

  • Reviews RFx instructions to ensure content adheres to formatting, organizational, and compliance requirements.
  • Assists in creating and maintaining compliance matrices and proposal templates.
  • Ensures consistency in style, voice, and terminology across all proposal documents.

Coordination & Collaboration

  • Works closely with Proposal Manager, Sales Directors, and Subject Matter Experts to gather required inputs.
  • Tracks proposal tasks, deadlines, and document versions throughout the response process.
  • Supports coordination of internal reviews and incorporates reviewer feedback.

Production & Formatting

  • Prepares final proposal deliverables including formatting, proofreading, graphics placement, and PDF production.
  • Assists in preparing electronic and/or physical submissions in accordance with solicitation requirements.
  • Maintains content libraries, style guides, and reusable proposal materials.

Worker Type:

Regular

Number of Openings Available:

1
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