Proposal Writer – Federal / Government Contracts (RFP, RFQ, RFI)

Proposal Writer – Federal / Government Contracts (RFP, RFQ, RFI)

Location: Pune, India / Remote

Type: Full Time

We are seeking a skilled and experienced Proposal / Content Writer to lead and support the development of high-quality, compliant responses to Federal and State RFQs, RFPs, and RFIs across the USA and Canada. The ideal candidate will have a deep understanding of the government contracting process, exceptional writing and organizational skills, and the ability to manage multiple deadlines in a fast-paced environment.

This role is pivotal to our business development efforts, ensuring our proposals are compelling, compliant, and competitive. You will collaborate with cross-functional teams—including technical SMEs, project managers, and executives—to craft detailed, visually engaging proposals that align with solicitation requirements.

Key Responsibilities

• Lead the creation, writing, and editing of RFQ/RFP/RFI responses for Federal and State government clients.
• Develop compliance matrices, outlines, and capability matrices to ensure responses meet all solicitation criteria.
• Participate in capture planning, pre-bid meetings, and strategy development with stakeholders.
• Coordinate and consolidate inputs from technical teams, SMEs, and leadership to develop tailored proposal content.
• Manage task orders under IDIQ contract vehicles, ensuring all documentation and submissions are accurate and complete.
• Write clear, concise, and persuasive technical, management, and past performance volumes.
• Design and incorporate visually engaging graphics, tables, and infographics to enhance proposal quality and readability.
• Oversee proposal schedules, version control, and submission logistics to ensure all deadlines are met.
• Continuously improve proposal templates, processes, and content libraries to support future submissions.
• Ensure strict adherence to compliance, formatting, and style guidelines for each submission.

Required Qualifications

• 3+ years of hands-on experience in proposal development for Federal and/or State contracts in the USA and/or Canada.
• Deep understanding of RFP/RFQ/RFI processes, including IDIQ task orders and FAR compliance.
• Proven ability to write technical and non-technical content clearly and persuasively.
• Strong project management skills with the ability to handle multiple concurrent deadlines.
• Experience with content management systems, document collaboration tools, and graphic design tools (e.g., Adobe InDesign, Canva, MS Visio, etc.).
• Proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint.
• Excellent English written and verbal communication skills.
• Detail-oriented with a strong focus on quality assurance and compliance.
• Bachelor's degree in English, Communications, Journalism, Business, or a related field (Master's degree a plus).

Preferred Skills (Nice to Have)

• Prior experience working with US or Canadian Federal Government agencies.
• Familiarity with GSA Schedules, SAM.gov, or eProcurement platforms.
• Knowledge of Shipley or APMP proposal methodologies.
• Exposure to public sector procurement in IT, healthcare, defense, or infrastructure domains.