3+ years of experience as an Executive Assistant or in workflow/project coordination
Excellent organizational, time-management, and multitasking skills with strong attention to detail
Proficiency in calendar management, document creation, tracking spreadsheets, and basic project coordination
Strong written and verbal communication skills with proactive follow-up and ability to work independently in a home-based environment
Requirements:
Check and organize inbox daily (Decision Needed, Response Needed, Delegate, Follow-Up, FYI)
Schedule meetings, resolve conflicts, and confirm attendance; send reminders and meeting links
Create and maintain documents, notes, and templates; organize files, folders, and internal trackers
Provide basic project coordination and follow-up; track daily priorities and deliverables; prepare meeting agendas and distribute notes and action items
Job description
• Check and organize inbox daily (Decision Needed, Response Needed, Delegate, Follow-Up, FYI)
• Follow up on requests and pending approvals
• Schedule meetings, resolve conflicts, and confirm attendance
• Send meeting reminders and links
• Create and maintain documents, notes, and templates
• Organize files and folder structures
• Update trackers, spreadsheets, and internal lists
• Track daily priorities, deadlines, and deliverables
• Maintain a running to-do list with status updates
• Provide basic project coordination and follow-up
• Prepare meeting agendas and materials
• Distribute meeting notes and action items
• Review estimates to ensure profitability margins
• Conduct research (venue rules summaries, vendor comparisons, quick research tasks)
• Verify vendor invoices against purchase orders; coordinate with team members on discrepancies and route approved invoices for payment
