Part-Time - Bookkeeper / Admin / Payroll Assistant (006-872)

​​Looking for Philippines-based candidates

Job Role: Part-Time - Bookkeeper / Admin / Payroll Assistant

Compensation range: $900 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to require roughly 15-20 hours per week. As a contractor, you’ll have flexibility in how you manage your schedule, but availability for occasional collaboration during AU business hours is preferred.

Who We Are:

At Hunt St, we help Australian companies hire top remote talent in the Philippines.. You will be hired directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:

 The client is a New South Wales-based provider of premium flooring and window furnishing solutions for residential and commercial spaces. They offer a wide range of products including timber, hybrid, and vinyl flooring, as well as shutters and blinds. Known for their quality, professionalism, and tailored service, they deliver stylish and durable interior solutions from consultation to installation.

Role Overview: 

This role is responsible for supporting the day-to-day finance, payroll, and accounts administration functions of the business. The position focuses heavily on bank and credit card reconciliations, supplier account management, payroll processing, and labour costing to ensure financial records remain accurate, organised, and up to date.

The successful candidate will manage supplier invoices and payments, reconcile trading accounts and expenses, process payroll and superannuation through Xero, and maintain timesheet approvals through Deputy. The role also involves reporting responsibilities, including labour cost allocation, Excel-based reporting, and maintaining accurate financial data across multiple teams and business functions.

This position is best suited for someone who is highly detail-oriented, comfortable working with financial systems and spreadsheets, and able to manage recurring deadlines in a fast-paced operational environment. Experience with Xero, Deputy, accounts payable, reconciliations, and payroll administration will be highly valued.

Key Responsibilities: 

Job Responsibilities

• Perform daily bank reconciliations for previous day transactions
• Complete daily credit card reconciliations and monitor account balances
• Monitor shared email inboxes and accurately file supplier invoices
• Run and review GST/BAS reports daily to ensure balances are correct
• Process credit card payments and account top-ups as required

Accounts Payable & Supplier Management

• Process and reconcile supplier accounts, including Bunnings and courier expenses
• Main focus: Bunnings Expenses and Courier Invoices.
• Reconcile 30-day supplier statements and investigate discrepancies
• Process weekly creditor payments in accordance with payment schedules
• Manage end-of-month payments for 30-day trading accounts
• Process supplier credits, returns, and adjustments
• Process customer credits and refunds when required

Payroll & Timesheet Administration

• Approve daily employee timesheets through Deputy
• Process and export timesheets from Deputy into Xero
• Complete payroll processing for labour staff in Xero
• Process payroll for MINT Salaries and DIY Salaries teams following management approval
• Process and pay employee superannuation through Xero

Reporting & Labour Costing

• Export labour hours into Excel spreadsheets and maintain pivot table reporting
• Allocate labour costs to jobs and POS dockets accurately
• Assist with maintaining accurate financial and payroll records
• Support daily financial administration and ensure compliance with internal processes and deadlines

Requirements

Required Skills and Qualifications:

• Previous experience in accounts payable, payroll, bookkeeping, or finance administration
• Strong experience using Xero for payroll, reconciliations, and financial processing
• Familiarity with Deputy for timesheet approvals and exports
• Confident in daily bank and credit card reconciliations
• Experience managing supplier invoices, payments, credits, and account reconciliations
• Strong Excel skills, including pivot tables, reporting, and data management
• High attention to detail and ability to identify discrepancies independently
• Comfortable working with recurring deadlines and structured processes
• Strong written communication and ability to coordinate with internal teams remotely
• Experience with Australian payroll, BAS/GST reporting, or labour costing is highly preferred but not required

Work Arrangement & Expectations:

This is a remote role that may be set up as either an independent contractor engagement or via an Employer of Record (EOR), depending on client preferences and legal structure.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core [AEST or PHT] business hours
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor” if not employed via EOR)