Requirements
Architectural Assistant (Estimating & Bidding, Bluebeam, Construction – Remote, EST/CST)
About the Role
We’re hiring an Architectural Assistant to support estimating, bidding, and project coordination for commercial casework and millwork projects.
This is a detail-driven role where you’ll manage bid invitations, coordinate with estimators, prepare proposals, and track project outcomes. You’ll play a key role in keeping the bidding process organized, accurate, and on schedule.
If you have experience in construction, architecture, or estimating workflows and thrive in structured environments — this role is for you.
Responsibilities
Bid Qualification & Organization
- Review incoming invitations to bid and assess project fit (scope, location, relevance)
- Add qualified projects to Notion CRM and organize documents in Google Drive
- Maintain structured and accessible project records
Estimator Coordination
- Assign projects to external estimating and takeoff partners
- Track bid progress and ensure timely completion of estimates
- Coordinate with internal estimators to clarify scope and meet deadlines
Proposal Preparation
- Review completed estimates and convert them into professional proposals (Word/PDF)
- Submit bids through platforms like Building Connected
- Ensure accuracy and completeness before submission
Follow-Up & Tracking
- Follow up with General Contractors on bid status and outcomes
- Track awarded and lost bids, including feedback and insights
- Maintain accurate records of all bid activity
Post-Award Coordination
- Coordinate contract handoff for awarded projects
- Notify accounting for deposits and update internal stakeholders
- Document all project details across systems (Notion, Google Chat, internal updates)
Requirements
- 1–3 years of experience in administration, estimating, or project coordination (construction, architecture, or millwork preferred)
- Experience using:
- Bluebeam (required)
- Google Drive
- Microsoft Word and Excel
- Strong organizational skills with the ability to manage multiple projects simultaneously
- Excellent written and verbal communication skills
- High attention to detail and strong documentation practices
- Comfortable working remote during EST or CST hours
Nice to Have
- Experience with Notion, Adobe tools, or Building Connected
- Familiarity with construction drawings and estimating workflows
- Experience coordinating with contractors or estimating teams
Tools & Tech
- Bluebeam
- Google Drive
- Microsoft Word / Excel
- Notion
- Building Connected
- Adobe tools
Why Join
- Be a key part of the estimating and bidding process
- Work in a structured, detail-driven environment
- Collaborate with estimators, contractors, and internal teams
- Opportunity to grow within construction and project coordination roles
- Fully remote role with consistent workflow and ownership
What Success Looks Like
- Accurate and timely bid submissions
- Well-organized and accessible project documentation
- Strong coordination with estimators and contractors
- Efficient tracking of bids and outcomes
- Smooth handoff of awarded projects
Apply Now
If you’re an Architectural Assistant who excels in organization, coordination, and supporting estimating workflows, we’d love to hear from you.
Apply now and help streamline the bidding process from start to finish.
