Key Facts

Remote From:

Full time

English

Hard Skills

Order Management SAP CO Supplier Management Procurement Global Procurement Package Delivery Executive Relationship Management Help Desk Support Purchase Order Amendments Customer Centricity +1 more

Other Skills

•
Microsoft Excel
•
Analytical Skills
•
Microsoft Word
•
Microsoft Outlook
•
Communication
•
Multitasking
•
Time Management
•
Detail Oriented
•
Problem Solving

Roles & Responsibilities

Experience in buying, procurement, or administrative roles within retail or eCommerce
Proficiency in SAP and Microsoft Office (Excel, Word, Outlook)
Strong analytical skills for data-driven decisions
Excellent vendor management and communication skills

Requirements:

Purchase Order management: ensure timely booking of POs (at least two weeks in advance), monitor unbooked POs, send reminders for promotional POs (four weeks before promotions), maintain No Show Reports, process PO amendments, and update vendor emails regarding changes
Supplier coordination and order tracking: liaise with local and overseas suppliers to track deliveries, verify overseas order delivery bookings, and communicate with internal teams regarding order status and adjustments
Administrative and reporting: generate reports related to PO status and supplier updates, assist in general administrative tasks, and ensure compliance with company policies, procedures, and OHS guidelines

Job description

Our client is a leading Australian discount retailer, providing affordable everyday essentials to customers nationwide.

To maintain operational efficiency, they are looking for a Buying Assistant to support their purchasing team with administrative tasks, supplier coordination, and order management.

Job Responsibilities:

Purchase Order (PO) Management

Ensure timely booking of POs (at least two weeks in advance).
Monitor unbooked POs and follow up with suppliers.
Send reminders for promotional POs to suppliers (four weeks before promotions).
Maintain and update "No Show Reports", ensuring outstanding bookings are addressed.
Process purchase order amendments and update vendor emails regarding changes.

Supplier Coordination & Order Tracking

Liaise with local and overseas suppliers to track deliveries.
Verify and check overseas order delivery bookings.
Communicate with internal teams regarding order status and adjustments.

Administrative & Reporting Tasks

Generate reports related to PO status, supplier updates, and order tracking.
Assist in general administrative tasks as directed by the Buyer.
Ensure compliance with company policies, procedures, and occupational health and safety (OHS) guidelines.

Requirements

Experience in buying, procurement, or administrative roles within retail or eCommerce.
Proficiency in SAP, and Microsoft Office (Excel, Word, Outlook).
Strong analytical skills to assist in data-driven decisions.
Excellent vendor management and communication skills.
Highly organised with strong attention to detail.
Ability to multitask and work independently in a fast-paced environment.
Customer-focused mindset with a proactive approach to problem-solving.

Benefits