Key Facts

Remote From:

Full time

Expert & Leadership (>10 years)

English

Hard Skills

Social Media Management Executive Development Microsoft Dynamics CRM Employee Onboarding Taking Meeting Minutes Calendar Management Content Creation Event Scheduling Email Management Auditing +12 more

Other Skills

•
Microsoft Office
•
Relationship Management
•
Non-Verbal Communication
•
Time Management
•
Proactivity
•
Organizational Skills
•
Prioritization
•
Relationship Building

Roles & Responsibilities

Proven experience as an Executive Assistant or Personal Assistant
Advanced proficiency in Microsoft Office
Exceptional written and verbal communication skills
Strong organizational skills with the ability to manage competing priorities

Requirements:

Manage executive calendars, appointments, and travel arrangements; screen and prioritise emails, calls, and correspondence; assist with meeting agendas, notes, and follow-up actions
Assist in the preparation of internal and external communications; coordinate with external service providers (accountants, IT) and HR onboarding/contracts
Develop and update social media content across LinkedIn and Instagram; maintain CRM/database and support relationship management and business development initiatives
Coordinate events and sponsorships; liaise with external vendors (designers, photographers, SEO consultants) and ensure brand consistency across all materials

Job description

Our client is a vibrant, mid-sized Australian law firm known for its supportive and friendly culture. With a team of approximately 26 professionals, they pride themselves on being an "easy-going" and "young at heart" practice that balances high-quality legal work with a fun, diverse, and collaborative environment.

They are now seeking to hire an Executive Assistant & Marketing Coordinator to provide high-level support to the Managing Director and drive personal brand initiatives. This dual-function role is essential for streamlining executive operations and enhancing the firm's market presence through coordinated social media and business development efforts.

Job/Role Responsibilities

Executive Support and Practice Management

Manage executive calendars, appointments, and travel arrangements
Screen and prioritise emails, calls, and various correspondence
Work with the Office Manager to prepare meeting agendas, notes, and follow-up actions
Assist in the preparation of internal and external communications
Support the Managing Director in meeting personal and professional deadlines
Coordinate with external service providers including accountants and IT specialists
Support HR administration tasks such as contracts and onboarding processes

Marketing and Brand Coordination

Assist in developing and updating social media content across LinkedIn and Instagram
Help create engaging newsletters and website content
Maintain and update the client and referral database within the CRM
Support relationship management and business development initiatives
Assist in the coordination of events and sponsorships to enhance brand visibility
Liaise with external vendors such as designers, photographers, and SEO consultants
Ensure brand consistency across all company materials and touchpoints
Track marketing budgets, invoices, and calendar deadlines.

Requirements

Proven experience as an Executive Assistant or Personal Assistant
Advanced proficiency in Microsoft Office programs
Exceptional written and verbal communication skills
Strong organisational skills with the ability to manage competing priorities
A proactive and committed approach to delivering high-quality work
Ability to build strong professional relationships and fit into a friendly team culture

Nice-to-Have Skills

A degree or diploma in Marketing
Prior experience working within a law firm
Experience using Smokeball or similar legal practice management software
Familiarity with CRM systems and social media management for professional platforms

Benefits