Key Facts

Remote From:

Full time

Expert & Leadership (>10 years)

English

Hard Skills

Vendor Management Invoicing Vendor Management Accounts Payable Accounts Payable Escalation Management Auditing Payment Processing Internal Controls Accounting +2 more

Other Skills

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Microsoft Word
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Microsoft Excel
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Time Management
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Teamwork
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Organizational Skills
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Detail Oriented
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Verbal Communication Skills

Roles & Responsibilities

Accounting-related degree or diploma
Minimum 1 year of accounts payable experience with a proven record of success
Excellent verbal and written communication skills with strong attention to detail
Proficiency in Microsoft Office; knowledge of Xero accounting software is an asset

Requirements:

Monitor and manage accounts payable to ensure timely processing and payment of vendor invoices; process payments accurately within the accounting system
Communicate with vendors to address billing discrepancies and payment inquiries; maintain detailed records of communications and payment activity
Reconcile vendor statements and prepare accounts payable aging reports; provide regular updates to the Accounting Manager
Collaborate with internal teams to resolve invoice and payment issues and escalate unresolved vendor issues as needed

Job description

Accounts Payable Coordinator

Job Description:

Reporting to the Accounting Manager, the Accounts Payable Coordinator is responsible for supporting the day-to-day management of the accounts payable function. This role requires a strong understanding of the organization’s AP processes, including the accurate and timely processing of invoices and vendor payments.

The successful candidate will demonstrate the ability to effectively manage vendor relationships while maintaining accurate and timely statement reconciliations. Attention to detail, strong organizational skills, and a commitment to process accuracy are essential. In addition to core accounts payable responsibilities, the Accounts Payable Coordinator will assist with various finance-related duties and projects as required.

Salary: $48k-$51k

Job Type: Current Vacancy

What you will be doing:

Monitor and manage accounts payable to ensure timely processing and payment of vendor invoices
Communicate with vendors via phone, email, and written correspondence regarding vendor billing discrepancies and payment inquiries
Review invoice details and investigate discrepancies, pricing issues, or missing information
Follow Waste Solutions established payment timelines and internal controls when processing vendor payments
Process and apply payments accurately within the accounting system
Maintain detailed accurate and up-to-date records of vendor communications and payment activity
Prepare accounts payable aging reports and provide regular updates to the Accounting Manager
Reconcile vendor statements and resolve discrepancies in accounts payable while managing and maintaining vendor relationships
Work collaboratively with internal teams (Billing, Finance, Operations) to resolve invoice and payment issues
Escalate unresolved vendor issues when necessary, including internal review or management involvement
Prepare reports related to accounts payable activities
Meet or exceed targeted goals for payment processing timelines and accuracy
Various other finance duties as needed

What we are looking for:

Accounting related degree or diploma
+1 year of AP experience with a proven record of success.
Excellent communication skills, both verbal and written.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks and meet deadlines.
Collaborate and work well other team members.
Demonstrate the ability to resolve client and vendor issues and concerns.
Knowledge of Microsoft Office (Excel, Word, etc.)
Knowledge of Xero accounting software would be an asset.

Why Work at Waste Solutions?

Embrace Remote Work: Discover the flexibility of remote work with us.
Team camaraderie and Company Culture: Enjoy a supportive team environment and positive company culture.
Competitive Compensation: Receive a competitive base salary.
Practical Benefits: Take advantage of a cellphone reimbursement.
Benefits and Retirement: Choose from one of our Benefits Plan and RRSP matching options.
Perks: Enjoy company events, volunteer hours, celebrate your birthday with a day off, a wellness benefit, and other perks!

We use AI tools to enhance our recruitment process, helping us identify qualified candidates efficiently and fairly. Every application is reviewed by our hiring team to ensure equitable, people-focused decisions.

Waste Solutions Canada is an equal opportunity employer and will make accommodations available to applicants with disabilities upon request and throughout the entire recruitment process.