Remote Bookkeeper - Accounts Payable, Receivable & Financial Reporting

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About our Client

They are a growing business seeking a detail-oriented and proactive Bookkeeper to manage their financial operations. This role is critical to ensuring accurate financial tracking, reporting, and billing across the company. You’ll work closely with leadership to maintain financial visibility and support decision-making.

Key Responsibilities

Accounts Payable (Ramp.com)
- Manage all accounts payable activity through our Ramp.com platform, including vendor payments, reconciliations, and expense tracking.

Accounts Receivable (NikoHealth)
- Track and manage accounts receivable through NikoHealth, ensuring timely collection.
- Bill B2B accounts on a monthly basis and follow up on outstanding balances.

Financial Reporting & Analysis
- Prepare weekly and monthly reports, including:
• Profit & Loss (P&L)
• Balance Sheet
• 13-Week Cash Flow Analysis
• Other ad hoc financial reports as needed
- Generate and maintain all reports using QuickBooks Online (QBO).
- Support leadership with accurate forecasting, variance analysis, and cash flow planning.

Banking & Reconciliations
- Perform regular bank and credit card reconciliations.
- Monitor daily cash balances and flag potential shortfalls.

Payroll Support (Patriot Payroll)
- Coordinate payroll through Patriot Payroll.
- Track employee reimbursements and benefits deductions.
- Ensure accurate payroll journal entries are reflected in QuickBooks Online.

Tax & Compliance
- Maintain organized records for quarterly sales/use tax filings.
- Ensure compliance with state and federal reporting requirements.
- Prepare supporting schedules for CPA during tax season.
- Prepare and issue 1099s to contractors at year-end.

Expense Management
- Categorize and code expenses correctly in QuickBooks Online.
- Review employee expense submissions for accuracy and compliance with
company policy.

Vendor & Client Management
- Maintain vendor files and W-9 records.
- Maintain client account histories and provide statements when needed.

Internal Controls & Documentation
- Develop and document standard operating procedures (SOPs) for AP, AR,
and reporting workflows.
- Implement internal checks to reduce errors and fraud risk.

Audit Preparation & Support
- Prepare requested documents for internal or external audits.
- Maintain consistent, secure record-keeping practices.

Budgeting & Planning Assistance
- Support budgeting process by tracking actuals against budget.
- Provide insights into spending trends, margins, and cost-saving
opportunities.

Requirements

Qualifications

- Proven experience as a Bookkeeper, Accountant, or AP/AR Specialist (3+ years preferred).

- Strong knowledge of QuickBooks Online.

- Familiarity with Ramp.com, NikoHealth, and Patriot Payroll preferred.

- Proficient in Microsoft Excel/Google Sheets for financial analysis.

- Strong organizational skills and attention to detail.

- Ability to manage multiple priorities and work independently in a remote setting.

- Excellent communication skills and proactive problem-solving mindset.

Benefits

Compensation & Benefits

- Competitive pay, commensurate with experience.

- Flexible remote work environment.

- Opportunity to grow with a dynamic and expanding company