Executive Assistant / Operations Coordinator - (017-822)

 ​​Looking for Philippines-based candidates

Job Role: Executive Assistant / Operations Coordinator 

Compensation range: $1,200 AUD - $1,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is: Our client is an Australian-based roofing and exterior services company dedicated to delivering high-quality workmanship and reliable service to residential and commercial customers. As the business continues to grow, they are looking for an organised and dependable operations support professional to assist with administrative coordination, financial tracking, and day-to-day operational tasks to help keep the business running efficiently.

Role Overview: We are looking for a proactive and highly organised Executive Assistant / Operations Coordinator to support the day-to-day administrative and operational needs of the business. This role combines executive support, operational coordination, and light bookkeeping responsibilities. You will help maintain smooth internal processes, assist with reconciliations, manage administrative workflows, and support the broader team with essential day-to-day tasks. This is ideal for someone who is detail-oriented, reliable, and experienced with systems such as Xero and ServiceM8.

Key Responsibilities: 

• Provide day-to-day executive and administrative support to the business
• Manage general admin tasks, scheduling, follow-ups, and operational coordination
• Perform light bookkeeping tasks, ensuring records are accurate and updated
• Complete Xero reconciliations and assist in maintaining financial accuracy
• Use ServiceM8 to manage workflow updates, job records, and operational tasks
• Maintain organised records, documentation, and internal systems
• Coordinate with team members to ensure operational tasks are completed on time
• Assist in improving internal administrative workflows and efficiency
• Support ad hoc operational and administrative requirements as needed

Required Skills and Qualifications:

• Proven experience in an Executive Assistant, Operations Coordinator, or Administrative Support role
• Experience using Xero, including reconciliations and light bookkeeping support
• Hands-on experience with ServiceM8 is required
• Strong administrative and organisational skills
• High attention to detail and the ability to manage multiple priorities
• Ability to work independently and take initiative in a remote setup
• Strong written and verbal English communication skills
• Comfortable supporting both administrative and operational functions
• Reliable, proactive, and solutions-focused mindset

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)