General Virtual Assistant with AutoCAD Experience

We are looking for a highly organized and proactive Virtual Assistant to support daily administrative, operational, and communication needs. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities with minimal supervision. This role requires excellent communication skills, time management, and the ability to work efficiently in a fast paced environment.

Requirements

Key Responsibilities:

• Create, modify, and update 2D drawings using AutoCAD based on client or project requirements
• Develop and edit 3D models and construction documents using Revit
• Interpret architectural and engineering drawings and ensure accuracy in documentation
• Convert sketches, PDFs, or markups into detailed CAD drawings or Revit models
• Maintain organized file structures for CAD/Revit projects and version control
• Coordinate with designers, architects, and project managers to ensure design consistency
• Perform basic quantity takeoffs and drawing annotations as needed
• Ensure all drawings comply with project standards, codes, and specifications
• Manage executive calendars, appointments, and scheduling across multiple time zones
• Organize meetings, prepare agendas, and take detailed meeting notes or action items
• Handle email and inbox management, including responding to inquiries, filtering messages, and prioritizing communication
• Prepare professional correspondence, reports, proposals, and presentations
• Perform data entry, maintain spreadsheets, and update CRM systems with accuracy
• Conduct market research, competitor analysis, and compile insights into clear summaries
• Support marketing activities such as email campaign coordination, lead tracking, and content formatting
• Manage project timelines using tools such as Asana, Trello, or ClickUp, ensuring deliverables are completed on time
• Coordinate logistics for virtual meetings, webinars, or client sessions
• Monitor and reconcile expense reports, invoices, and other financial records
• Maintain digital filing systems and organize shared drives for easy access to information
• Draft standard operating procedures (SOPs) or process documentation for recurring tasks
• Protect and handle confidential or sensitive business information with discretion
• Provide general administrative support to leadership and assist with special projects as needed

Qualifications & Skills:

• At least 2 years of experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator
• Strong verbal and written communication skills in English
• Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office Suite
• Familiarity with CRM and project management tools (e.g., HubSpot, ClickUp, Asana, Trello, Slack, Notion)
• Basic understanding of social media platforms and content scheduling tools (e.g., Buffer, Later, Hootsuite)
• Ability to manage multiple priorities while maintaining attention to detail
• Strong organizational, analytical, and problem-solving abilities
• Experience or proficiency in AutoCAD and/or Revit is required

Benefits

• Paid training
• Work from home
• Flexible work-from-home opportunity.
• Opportunity to contribute to a growing business by enhancing efficiency and client experience.
• Supportive and collaborative work environment