Executive Assistant (Part-time) - (009-00325)

​​Looking for Philippines-based candidates

Job Role: Executive Assistant (Part Time)

Compensation range: $750 AUD - $1,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: They are a team of growth-driven professionals passionate about helping individuals unlock their potential through mindset, skill development, and strategic clarity. Their work centers on creating tailored coaching and learning experiences that inspire lasting transformation. At their core, they believe growth isn’t one-size-fits-all it’s personal, purposeful, and built to last.

Role Overview: We’re looking for an Executive Assistant who can help bring order and efficiency to a busy inbox and calendar. The role is focused on handling email triage (including a large backlog), coordinating appointments, managing forms, and keeping track of sponsorships and administrative items. Most of the work will be through email and LinkedIn, and while this position supports a clinic, it’s not patient-facing. You’ll also help research and organize projects that involve multiple steps, ensuring tasks move forward smoothly while proactively keeping the executive updated and reminded of priorities throughout the day.

Key Responsibilities: 

• Triage, organize, and respond to a high volume of emails, clearing backlog and setting up ongoing systems for efficiency.
• Manage multiple email inboxes and calendars, ensuring smooth scheduling and coordination.
• Coordinate and schedule appointments, meetings, and events with attention to detail and timeliness.
• Track and organize sponsorships, forms, and other administrative records.
• Serve as a point of contact for the students, handling inquiries and providing support.
• Answer and manage phone calls in a professional and timely manner.
• Research and organize projects with multiple steps, ensuring progress is tracked and tasks are completed efficiently.
• Proactively remind the executive of priorities and action items, helping keep things moving while they are busy clinically during the day.
• Support general executive needs, primarily via email and LinkedIn communication.
• Provide ad hoc administrative support as needed.

Requirements

• At least 3 years of experience as an Executive Assistant or in a similar administrative role.
• Strong organizational skills with the ability to manage competing priorities.
• Confident handling email, phone, and online communication, especially through LinkedIn.
• Detail-oriented, proactive, and comfortable managing tasks independently.
• Clinic/healthcare background not required.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)