Immigration VA

Overview

We are seeking an experienced Immigration Virtual Assistant who can hit the ground running with minimal supervision.This role is not entry-level — you must already have hands-on experience completing U.S. immigration forms and working with supporting documentation.You will support a busy immigration law office by handling the most time-consuming backend work, allowing the in-office team to focus on client interaction.Key Responsibilities

Immigration Forms (CORE)

• Complete U.S. immigration forms accurately and independently:

  • N-400 (Citizenship)

  • I-130 (Family Petition)

  • I-485 (Green Card)

  • I-601A (Waiver)

• Review client intake information and input into systems

• Ensure all data is correct, complete, and consistent across forms

Document Management

• Review and organize client documents (passports, tax docs, etc.)

• Identify missing documents and follow up with clients

• Extract key information (e.g. passport numbers, travel history, I-94)

• Work within Google Drive to manage files

Client Communication (Light)

• Send simple follow-ups (mostly written)

  • Request missing documents

  • Clarify unclear information

• Use Spanish when needed (or tools like Google Translate if required)

 Translation Support

• Translate forms and documents into Spanish

• Assist with bilingual communication where necessary

Tools & Systems

• Google Drive / Docs

• Immigration software (any of the below is a plus):

  • e-Immigration / Serenade

  • Docketwise

  • Filevine

  • Imaginiti

Requirements (NON-NEGOTIABLE)

• 3–4+ years experience in U.S. immigration work

• Proven experience completing immigration forms (not just reviewing)

• Strong understanding of:

  • USCIS processes

  • Immigration documentation

• Ability to work independently without constant questions

• Strong attention to detail

Nice to Have

• Spanish (preferred but not always required)

• Experience with immigration software

• Experience working remotely

Hours & Flexibility

• Starting at 10 hours/week

• Flexible schedule (task-based)

• Must meet deadlines (e.g. forms completed within 1–2 days)

Growth Opportunity

• Hours will increase based on performance

• Potential for long-term ongoing work