Key Facts

Remote From:

Full time

English

Hard Skills

Accounts Payable Reconciliation Data Entry Invoicing Email Software Data Entry Email Management Invoicing Accounting Software Account Management Accounting Software Cost Accounting Cost Allocation Backlogs Bookkeeping Error Detection And Correction Email Management Vendor Management

Other Skills

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Google Sheets
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Microsoft Excel
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Record Keeping
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Problem Reporting
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Microsoft Outlook
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Record Keeping
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Time Management
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Organizational Skills
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Detail Oriented

Roles & Responsibilities

Experience in bookkeeping, accounts payable, or high-volume data entry roles
Strong attention to detail and accuracy, with ability to follow structured processes and systems
Experience handling high volumes of invoices and reconciling supplier statements
Proficiency in Xero (or similar accounting software), Microsoft Excel / Google Sheets, and email management tools

Requirements:

Process supplier invoices end-to-end: data entry, coding, allocation to jobs/cost codes/project stages, and match invoices to purchase orders as required
Reconcile supplier statements against processed invoices and follow up with suppliers for missing documents or discrepancies
Maintain organized digital records and ensure all entries are processed within 24–48 hours; assist with backlog processing and general accounts data entry
Keep the accounts system clean, accurate, and up-to-date using Xero/Excel and relevant email tools

Job description

Our client is a bespoke Australian construction company specialising in high-end custom residential homes. They are known for delivering premium builds through a collaborative, detail-focused approach, working closely with clients to create tailored, high-quality residences.

They are now seeking to hire an Accounts Administrator who will be responsible for managing supplier invoices from start to finish — ensuring they are correctly coded, entered, reconciled, and recorded in the system.

Job/Role Responsibilities

Invoice Processing & Data Entry

Monitor company inboxes for incoming supplier invoices.
Download, review, and accurately code invoices.
Enter invoices into construction/accounting systems.
Allocate invoices to correct jobs, cost codes, and project stages.
Match invoices to purchase orders where required.

Reconciliation & Reporting

Reconcile supplier statements against processed invoices.
Identify missing invoices or discrepancies.
Follow up suppliers via email for outstanding documents.

Records & System Maintenance

Maintain organised digital records of invoices and statements.
Ensure all entries are processed within 24–48 hours.
Assist with backlog processing and general accounts data entry.
Keep the accounts system clean, accurate, and up to date.

Requirements

Experience in bookkeeping, accounts payable, or high-volume data entry roles.
Strong attention to detail and accuracy (critical).
Ability to follow structured processes and systems.
Experience handling high volumes of invoices.
Experience reconciling supplier statements.
Familiarity with construction cost coding (preferred but not essential).
Proficiency in: