Key Facts

Remote From:

Full time

English

Hard Skills

Accounts Payable Payment Processing General Ledger Form 1099 Invoicing Auditing U.S. Regulatory Compliance Intercompany Accounting Vendor Payments Accrual Accounting Tax Compliance Executive Control Language

Other Skills

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Multitasking
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Time Management
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Customer Service
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Organizational Skills
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Detail Oriented
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Verbal Communication Skills
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Social Skills
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Problem Solving

Roles & Responsibilities

Bachelor's degree in accounting
Accounts payable experience
Professional written and verbal communication and interpersonal skills
Detail-oriented with strong organizational skills and ability to multi-task and meet deadlines

Requirements:

Provide support to AP agents with daily/weekly processing of accounts payable and ensure invoices are accurate and properly approved
Assist the AP Manager with the review and processing of Paymerang payment batches and oversee payment transactions (ACH, wires, checks)
Oversee setup of new vendors in the AP system, ensure receipt of required tax documents and correct 1099 setup; assist with year-end 1099 compliance
Reconcile vendor statements, resolve payment and vendor issues, and assist with month-end closing and expense accruals while ensuring policies and procedures are followed

Pyramid Global Hospitality

About Pyramid Global Hospitality

Pyramid Global Hospitality (“Pyramid”) is a leading hotel management company, operating in the US, Caribbean, and Western Europe. With portfolio revenues exceeding $3 billion, Pyramid manages 220 hotels, resorts, and conference centers, both branded and independent. The firm maintains offices in Boston (Headquarters), Cincinnati, Houston, and London. Additional information about Pyramid can be found at www.pyramidglobal.com In 2021, Pyramid partnered with Benchmark Resorts and Hotels to add an additional 59 Managed or Asset Managed Resorts and over 10,000 additional team members. The two companies share the same company culture, values and philosophies. We are growing and Opportunities abound! What really sets us apart from its competitors is our reputation as an employer. Professional growth is not just possible throughout the company but planned and encouraged. The Leadership Team at Pyramid consider team member development its first priority, understanding that success is only achieved in a workplace where every contributor is respected and recognized. This is why we deliver superior results. There is opportunity to work directly with senior leaders, experience stretch assignments and learn hospitality management from industry giants. You will come to know a distinctive people centric culture that is at the core of all we do. The decisions we make and the paths we take are bound by a commitment to our Owners, Associates, Customers and the Communities where we work. We attract the most talented associates in the industry, and actively encourage candidates with a “hospitality spirit” who may be thinking about a career change to join our team.

Founded: 2018

Company size: 10001

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Job description

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.

Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.

Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.

Check out this video for more information on our great company!

About our property:

What you will have an opportunity to do:

SUMMARY

The AP Supervisor assists the AP Manager with overseeing the CAO A/P Department. Ensuring company policies are adhered to, payments to vendors are made timely and are accurate, and the general ledger is well-maintained from an AP standpoint. Must have strong attention to detail.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Included, but not limited to, are the following: other duties may be assigned.

1. Provide support to the AP agents with the daily/weekly processing of AP.

2. Assist the AP Manager with the review and processing of the Paymerang payment batches.

3. Oversee the setup of new vendors in the a/p system, ensuring the necessary tax documents have been received by the vendor and the 1099 is set up accordingly.

4. Assist in the yearly processing of the 1099 tax information ensuring compliance with the Federal guidelines.

5. For properties directly assigned to the AP supervisor the following is required:

a. Review A/P invoices entered by the hotels for accuracy. Confirm invoices have been coded correctly and have all necessary approvals. Post approved invoices for payment. Contact Hotel on unapproved invoices for resolution

b. Adhere to hotels state use tax guidelines by adding use tax to vendor invoices if applicable.

c. Assist the Hotels assigned centralized accountant with the weekly processing of vendor payments. Alert the centralized accountants of vendors with special terms or discounts.

d. Oversee all payment transactions such as ACH, wires, paper checks and hotel on-site manual checks.

e. Reconcile vendor statements to ensure all invoices are accounted for. Research, analyze, and resolve payment and vendor issues.

f. Ensure that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.

g. Ensure that the accounts payable and the company’s financial obligations are met efficiently.

h. Reconcile a variety of accounts and reports to ensure accuracy.

i. Assist with month-end closing tasks, including monthly expense accruals.

6. Be active on the customer service front and be quick and accurate with communication.

7. Prepare documents for audits.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree in accounting and/or accounts payable experience.

CERTIFICATES, LICENSES, REGISTRATIONS

None required

LANGUAGE SKILLS

Professional written and verbal communication and interpersonal skills are required.

REASONING / ORGANIZATION

Possesses strong organizational skills, must be multi-task and detailed oriented, and have a track record of meeting deadlines and delivering on goals. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS The physical demands described here are representative of those that

must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in a typical office environment. Care must be taken to keep noise levels low enough to not disrupt co-workers.

What are we looking for?

Compensation:

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.