Key Facts

Remote From:

Part time

English

Hard Skills

Business Communication Vendor Management Taking Meeting Minutes Digital File Management Project Management Bookkeeping Help Desk Support Google Workspace Email Management Organizational Structure

Other Skills

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Customer Service
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Organizational Skills
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Communication

Roles & Responsibilities

Experience providing administrative support in remote/virtual environments
Proficiency with Google Workspace (Gmail, Docs, Sheets) and other Google Suite tools
Strong communication and client management skills
Basic bookkeeping and vendor coordination experience

Requirements:

Respond to client emails and manage communication via Gmail
Coordinate travel arrangements (including hotel bookings) and manage meeting notes
Outreach to wedding vendors to check availability, request quotes, and track responses
Update the client portal, organize documents, create event timelines/run-of-show, input floor plans into the event management software, and provide general administrative support

Virtual Coworker

About Virtual Coworker

You deserve nothing but the best when it comes to hiring virtual assistants. That's why we've carefully handpicked top-level professionals from the Philippines, ensuring that only the most accomplished individuals join our elite team.Imagine having access to a talented pool of virtual assistants who provide unparalleled support for your business. Whether you need assistance on a part-time or full-time basis, our vetted professionals are here to cater to your every need. From managing your calendar and handling administrative tasks to executing strategic plans and providing exceptional customer service, our virtual assistants bring professionalism and experience to every task they undertake.But what sets Virtual Coworker apart is our dedication to long-term partnerships. We aren't interested in short-term fixes; instead, we focus on finding the perfect match between businesses and virtual assistants for sustained success. By fostering strong relationships built on trust, communication, and professionalism, we ensure that your business flourishes.

Company type: Scaleup

Founded: 2018

Company size: 201 - 500

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Job description

Responding to emails and managing client communication via Gmail.
Performing minimal bookkeeping duties.
Reaching out to wedding vendors to check availability and request quotes.
Updating the client portal and organizing documents.
Managing meeting notes and coordinating travel arrangements, including hotel bookings.
Tracking the progress of client and event projects.
Creating event timelines and run-of-show schedules.
Inputting floor plans into the event management software system.
Responding to client inquiries and ensuring smooth communication.
Providing support for other administrative tasks as needed.
Utilizing Google Suite products (Gmail, Docs, etc.) to streamline tasks and communication.