Key Facts

Remote From:

Fixed term

Senior (5-10 years)

English

Hard Skills

Performance Analytics Drafting Documents Microsoft 365 Project Management Adobe Creative Cloud Process Management Microsoft SharePoint Marketing Collateral Presentation Design Business Communication

Other Skills

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Microsoft Word
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Microsoft Excel
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Microsoft Outlook
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Client Confidentiality
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Time Management
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Solutions Focused
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Detail Oriented

Job description

This is a remote position.

A security consulting firm requires an experienced Virtual Assistant to provide high-level administrative support to its founder. As the operational backbone of the business, you will manage a global workflow, ensuring seamless coordination for a business that advises on critical national infrastructure and large-scale developments. This 20-hour-per-week role is designed for a professional who enjoys high levels of autonomy and is looking for a long-term, remote partnership with a scaling organisation. R220 per hour

Key Responsibilities

Executive Coordination: Manage a complex global diary, orchestrating appointments across multiple time zones with precision.
Document Architecture: Draft and format technical proposals and reports using established templates within the Microsoft 365 suite.
Administrative Workflow: Execute daily tasks independently, managing a workflow where priorities are set for the following business day.
Liaison Management: Handle professional email correspondence with high-profile clients, maintaining a polished and discreet tone.
Project Tracking: Monitor deadlines for active consulting bids and ensure all supporting documentation is accurate and submitted on time.
Ad-hoc Support: Provide occasional assistance with marketing materials and graphic formatting for presentations.

Requirements

Experience: Minimum 5+ years in an Executive Assistant, Virtual Assistant, or Professional Administrative role, preferably supporting consultants or senior leadership.
Technical Proficiency: Advanced expertise in Microsoft Word and Excel is essential for complex document production and data management.
Communication: Exceptional written English skills (UK standard) with a flair for professional, corporate correspondence.
Infrastructure: A fully equipped, professional home office with a stable, high-speed internet connection and power redundancy (UPS/Inverter).
Work Style: A self-starting, solution-focused mindset; ability to work unsupervised and solve problems independently.

Preferred Qualifications

Previous experience supporting international clients, specifically in the UK.

Required Software Skills

Microsoft Office 365 (Expert Word and Excel)
Microsoft Outlook
SharePoint
Adobe Acrobat

Benefits

Collaborative Autonomy: Work with a principal who values independence and collaboration and discourages micromanagement.
Stable Engagement: Consistent 20 hours per week with the potential for long-term growth as the practice scales.
Remote Flexibility: 100% remote role based in South Africa, serving an international market.