Set-up and Location:WFH
Work Schedule: 9:00 AM – 6:00 PM AWST (Australian Western Standard Time)
Employment Type:Full-time
We're partnering with a growing Australian MSP to find a highly organised Technical Scheduler to coordinate and manage the allocation of technical resources across onsite visits, project work, and scheduled technical tasks. This role ensures efficient utilisation of engineering resources while maintaining high service standards and meeting client expectations.
The position sits between the service desk, project team, and field engineers, acting as the central point for planning and scheduling work.
The Right Fit
You're highly organised, detail-oriented, and proactive. You anticipate scheduling challenges before they arise, stay calm under pressure, and adapt quickly to changes. You understand the value of billable time and technician utilisation, and you take accountability for keeping workflows running smoothly.
Key Responsibilities
Scheduling & Resource Coordination
- Schedule onsite visits for engineers based on priority, location, and skillset
- Coordinate project-related work in alignment with project timelines and milestones
- Manage technician calendars to maximise utilisation and minimise travel time
- Ensure all scheduled work is properly assigned, documented, and tracked in the PSA system
Workload & Capacity Management
- Monitor team capacity and proactively identify scheduling conflicts or gaps
- Balance reactive (support) and proactive (project/maintenance) workloads
- Reallocate resources where required to meet SLAs and project deadlines
Technical Task Coordination
Schedule and coordinate simple technical tasks such as:
- Windows 11 upgrades
- Patch management cycles
- Device rollouts and replacements
- Routine maintenance activities
- Work with technical teams to ensure prerequisites and dependencies are met
Communication & Stakeholder Management
- Liaise with clients to confirm availability for onsite visits
- Communicate schedules clearly with technicians and project teams
- Provide updates on scheduling changes, delays, or conflicts
- Escalate risks or scheduling issues to the Service Manager or Projects Team
Process & Documentation
- Maintain accurate scheduling records within the PSA tool (e.g., ConnectWise, N-able, etc.)
- Ensure all tickets and project tasks are correctly scheduled with appropriate time allocations
- Continuously improve scheduling processes and workflows
Requirements
Requirements
We're looking for someone who:
- Has 3+ years of experience in a scheduling, coordination, or service desk role (MSP experience highly regarded)
- Possesses strong organisational and time management skills
- Can prioritise competing demands in a fast-paced environment
- Has a good understanding of IT services and common technical tasks
- Demonstrates strong communication skills with both technical and non-technical stakeholders
- Has experience with PSA/RMM tools (e.g., ConnectWise, Autotask, N-able) – desirable
Key Attributes
- Highly organised and detail-oriented
- Proactive and able to anticipate scheduling challenges
- Calm under pressure and able to adapt quickly to changes
- Team-focused with a strong sense of accountability
- Commercially aware (understands billable time and utilisation)
Systems & Tools
PSA Platforms: ConnectWise, Autotask, N-able, or similar – experience desirable
Scheduling & Calendar Tools: Proficiency in managing multi-user calendars
Microsoft 365: Email, Teams, and file management – used daily
Communication & Interpersonal Skills
- Liaises effectively with clients, technicians, and project teams
- Provides clear, timely updates on scheduling changes or conflicts
- Escalates issues appropriately and maintains professional stakeholder relationships
- Clear and professional English communication in video meetings, email, and phone calls
Organisational & Time Management Skills
- Manages competing priorities without compromising accuracy or service quality
- Ensures all scheduling records and documentation are complete and up to date
- Proactively identifies and resolves conflicts before they impact delivery
- Maintains focus on technician utilisation and schedule adherence KPIs
KPIs / Success Measures
- Technician utilisation rates
- Schedule adherence (planned vs. actual)
- Reduction in scheduling conflicts and rework
- On-time completion of onsite visits and project tasks
- Client satisfaction with scheduling and communication
Reporting Structure
- Reports to: Service Manager / Operations Manager
- Works closely with: Service Desk Team, Projects Team, Field Engineers / Technicians
Benefits
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
Hiring Process & Terms
The hiring process will take place virtually. Only shortlisted applicants will be contacted within 24–48 hours of application.
1. Identification – Suitable candidates are identified and moved forward.
2. TA Interview – In-depth technical interview to evaluate role-related skills.
3. Client Interview – Final interview with the client.
Feedback and offer decisions are typically provided the day after the client interview.
Let's Talk
If you're thinking "this sounds like me," it probably is. Click apply.
We can't wait to meet you!
