Finance and Operations Associate

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is seeking a finance professional to support the day-to-day financial operations of a growing marketplace environment. This role is focused on maintaining accurate billing, timely collections, payment processing, and strong financial record management while working closely with finance and operations teams to support efficient workflows across a fast-paced business.

Location

Fully Remote | 9 AM - 5 PM EST

Role Overview

The Finance and Operations Associate will support daily financial operations with primary responsibility for accounts receivable, invoicing, payment processing, and financial record management. This role requires strong attention to detail, comfort with structured financial workflows, and the ability to maintain accuracy across multiple systems while supporting billing, collections, and payments to a network of medical experts.

Key Responsibilities

Accounts Receivable & Billing

• Manage accounts receivable processes, including invoice creation, billing schedules, and tracking outstanding payments.

• Generate and distribute customer invoices while ensuring billing accuracy.

• Monitor customer accounts and follow up on overdue payments and collections.

• Maintain accurate records of deferred revenue and invoice reconciliation.

Payment Processing

• Process incoming customer payments and ensure correct allocation to invoices.

• Manage payments to medical experts, ensuring timely and accurate disbursements.

• Coordinate payment workflows using platforms such as Bill.com, Brex, and QuickBooks.

Financial Systems & Transaction Management

• Code and categorize financial transactions within accounting systems.

• Maintain financial records and ensure data accuracy across systems.

• Assist with monthly reconciliation tasks and preparation of financial reporting.

Spreadsheet & Data Management

• Maintain financial spreadsheets and dashboards for billing, payments, and reporting.

• Track payment activity and support financial analysis through Excel-based reporting.

• Identify opportunities for process improvements and automation within finance workflows.

Qualifications

Experience

• 3+ years of experience in accounting, finance, or accounts receivable.

• Experience with invoice processing and payment reconciliation.

• Experience using QuickBooks.

• Familiarity with Bill.com, Brex, or similar payment and expense platforms is a plus.

Skills

• Strong experience with Excel and financial spreadsheets.

• Strong attention to detail and ability to maintain accurate financial records.

• Ability to manage multiple financial workflows simultaneously.

• Strong organizational and communication skills.

• Comfortable working in a fast-paced, growing company.

Opportunity

This role offers the opportunity to contribute directly to the financial stability and operational efficiency of a growing company through highly visible finance workflows. The position provides exposure to core financial operations, close collaboration with finance and operations teams, and the chance to strengthen systems and processes in a structured, growth-oriented environment.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets