We are looking for a highly organized Venue/Event Coordinator to manage venue knowledge, event logistics, and operational details for our events. This role is responsible for building and maintaining strong venue and client relationships, coordinating vendors, and ensuring smooth setup and execution.
Venue Management
Maintain detailed knowledge of all approved venues.
Build and sustain professional relationships with venue contacts.
Confirm venue requirements, policies, and operational procedures.
Serve as the internal resource for venue-related questions.
Event Logistics
Manage logistical planning for events, including timing, flow, and resource allocation.
Track and update event details as they change.
Ensure all setup instructions are accurate and clearly communicated.
Vendor Coordination
Maintain a contact list of preferred vendors.
Communicate event requirements to vendors as needed.
Verify vendor delivery schedules, setup, and execution.
Setup & Execution
Document and organize setup information for each event.
Confirm equipment, layout, and service requirements.
Proactively identify potential issues and resolve them before event day.
Quality Control
Review event plans to ensure completeness.
Ensure all logistical and vendor details are accurate.
Support administrative tasks related to payments, contracts, or client follow-ups when required.
Qualifications
Familiarity with project management tools such as Asana or Trello.
Experience using a CRM system to track client, vendor, or event information.
Strong attention to detail, organization, and communication skills.
Ability to manage multiple events and priorities simultaneously.
Core Competencies
Venue knowledge
Logistics coordination
Event detail accuracy
Vendor and contact management
Setup and execution oversight
Ownership Expectation
Own all venue-related information and relationships.
Manage event logistics from start to finish.
Maintain accurate vendor contacts and setup instructions.
Ensure events run smoothly with minimal
Additional relevant knowledge or experience related to the above requirements will be considered an advantage.
Ascensus
The National Society of Leadership and Success
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Heraeus
KMC Solutions
KMC Solutions
KMC Solutions