We are a small, fast-moving consulting company (two founders + one team member) looking for a highly entrepreneurial, proactive, and assertive Executive/Personal Assistant to support both founders across business operations and personal life logistics.
This is a true wear-many-hats role for someone who thrives in scrappy, startup-style environments with minimal structure. You will be expected to take ownership, push back when needed, communicate clearly, and consistently reduce the founders' workload (not add to it).
Preference: Candidates with startup/agency background and strong independence (South Africa preferred due to communication style and assertiveness fit).
Key Responsibilities
Executive Assistant (Business Support)
Manage calendars, inbox coordination, and scheduling priorities for both founders
Support day-to-day operations across a lean consulting business (minimal SOPs, frequent changes)
Coordinate internal tasks and keep work moving in Notion (task tracking, follow-ups, deadlines)
Maintain organized digital filing and documentation in Google Drive
Handle general admin support across tools and systems (email, docs, trackers, process notes)
Recruiting + Contractor Management (Upwork)
Source, interview, and vet contractors (primarily admin, ops, and social media-related roles)
Manage communications with candidates/contractors and support rate negotiation
Drive hiring workflows end-to-end (shortlists, scheduling, scorecards/notes, next steps)
Coordinate contractor work from kickoff through completion (scope, timelines, deliverables)
Project Management
Own and run small-to-medium projects from A to Z across founders + contractors
Create clear task plans, set timelines, and follow up consistently to ensure delivery
Provide brief daily/weekly status updates and proactively flag blockers or risks
