Executive Assistant

We are looking for a highly organised, proactive, and trustworthy Executive Assistant to provide administrative and personal business support to a busy business owner. This role is ideal for someone who thrives in a fast-paced environment, can confidently manage multiple priorities, and is comfortable taking ownership of tasks without needing constant direction. You’ll support the executive across both business and personal administrative responsibilities, helping to keep their schedule, inbox, business interests, and day-to-day organisation running smoothly. The role will initially be 20 hours per week, with the potential to increase to full-time as the relationship develops and the business’s needs grow.

 

 

Key Responsibilities
● Manage and organise the executive's inbox and emails
● Prioritise emails, flag important messages, and help ensure timely responses
● Manage calendars, appointments, meetings, and scheduling
● Coordinate business and personal travel arrangements, including flights, accommodation, transportation, and itineraries
● Provide general administrative support across multiple business entities
● Assist with the administration and organisation of rental properties
● Maintain organised digital files, records, and important documentation
● Prepare, format, and edit professional documents, reports, and presentations
● Conduct online research and compile information when required
● Coordinate appointments, bookings, and other personal or business arrangements
● Help manage and track ongoing tasks, deadlines, and priorities
● Liaise with clients, suppliers, contractors, and other contacts professionally
● Anticipate administrative needs and proactively take care of tasks before they become issues
● Provide general executive and personal administrative support as required

● Previous experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or similar administrative role
● Excellent organisational and time-management skills
● Strong written and verbal English
● Exceptional attention to detail
● Confident managing a busy inbox and calendar
● Experience arranging travel and coordinating schedules
● Strong document formatting and Microsoft Office/Google Workspace skills
● Comfortable managing confidential and sensitive information
● Ability to manage multiple priorities across different businesses and projects
● Strong communication and interpersonal skills
● Proactive approach with the ability to work independently
● Reliable, resourceful, and comfortable working remotely

We're looking for someone who can become a trusted right hand to the executive.
You should be naturally organised, highly dependable, and someone who doesn't wait to be told
what needs doing. You'll need to be comfortable switching between business administration,
personal organisation, travel arrangements, property-related tasks, and ad-hoc requests
throughout the day.
The successful candidate will have excellent judgement, strong attention to detail, and the ability
to anticipate what the executive needs next.