Administrative Assistant

 JPI has an opening for an Administrative Professional / Executive Assistant with 1-2 years’ professional experience. This position will be working with the senior US Coast Guard officials and their staff to ensure smooth coordination of front office operations and timely execution of high visibility officer taskers. This position is a full-time telework opportunity. 

At JPI, we strive to empower our people and excel for our clients. We hold ourselves to high standards and prioritize our values of being one team with unwavering integrity. We are motivated by our mission and driven to deliver solutions that exceed expectations. Will you join us?

Responsibilities Include:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Organizing meetings, including scheduling, sending reminders, coordination of meeting materials and preparing conference room logistics.
• Coordinating after action items for meetings, including minutes
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate office or staff member
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Serve as primary coordinator and manager of internal Task Management System for document routing and taskers from Senior Coast Guard Leadership.
• Correspond with stakeholders across the Coast Guard to ensure taskers are completed on time
• Securely coordinate handling of sensitive information from Freedom of Information Requests and Congressional enquiries
• Accurately inputted tasker information and documentation and conducts quality checks on data entries
• Prepare weekly report for Directorates in the Assistant Commandant for Human Resources on status of taskings
• Promptly respond to enquiries and requests from stakeholders at the Coast Guard
• Support Coast Guard Executive Team with preparation of Senior Principal (Flag Officer) reading materials

• High school degree required
• Strong interpersonal, written, and oral communication skills in the English language
• Flexibility to pivot and adapt to changes in guidance/direction and ability to navigate through unexpected challenges and deliver solutions
• Must be a self-starter with the ability to work effectively independently and in team settings to include close collaboration with front office staff and executives
• Proven ability to support multiple taskings simultaneously in a deadline driven process
• Building rapport with colleagues, clients, and stakeholders while developing a reputation as someone who is responsive, trustworthy, and mindful of minute details.
• Experience in building and managing client relationships, including those with Senior Leadership
• Proficiency in the use of desktop computer and use of the entire Microsoft Office365 suite of applications, specifically MS Teams, Excel, and SharePoint
• US Coast Guard, Department of Homeland Security, or Department of Defense experience desired
• Clearance: Public trust is desired, not required
• Must be US Citizen

JPI is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.