Key Facts

Remote From:

Full time

Mid-level (2-5 years)

English

Hard Skills

Executive Development Notion (Software) Agile Software Development Project Management Taking Meeting Minutes Digital File Management Calendar Management Process Optimization Operations Support Systems Project Management Project Management Task Management Stakeholder Communications Progress Monitoring Technical Delivery Management Process Management Online Communication

Other Skills

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Prioritization
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Accountability
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Adaptability
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Time Management
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Teamwork
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Proactivity
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Organizational Skills
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Detail Oriented

Roles & Responsibilities

2–4 years of experience in project management, executive assistance, or operational support roles
Strong organizational skills and ability to manage multiple workstreams simultaneously
Familiarity with agile or sprint methodologies and general project management principles
Excellent written communication skills with meticulous attention to detail

Requirements:

Review recorded calls and transcripts to identify key actions, updates, and priorities
Keep project plans, task boards, and documentation organized and up to date, primarily within Notion
Monitor progress and deadlines, address blockers, and ensure timely completion of deliverables
Lead internal sprint cycles by setting priorities, assigning responsibilities, and maintaining accountability across the team

WOW Remote Teams

Hrtech: Human Resources + Technology

About WOW Remote Teams

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Company type: Startup

Industry: Hrtech: Human Resources + Technology

Founded: 2018

Company size: 2 - 10

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Job description

This is a remote position.

Our client is looking for a Project Manager & Executive Assistant to support their growing operations and leadership team. They are an innovative professional services firm recognized for optimizing internal processes and helping organizations execute their strategic goals more effectively. This role is ideal for someone proactive, detail-oriented, and highly organized, who can turn ideas into structured actions while ensuring alignment and accountability across teams in a fast-paced environment.

Responsibilities

Project & Task Management

Review recorded calls and transcripts to identify key actions, updates, and priorities.
Keep project plans, task boards, and documentation organized and up to date, primarily within Notion.
Monitor progress and deadlines, address blockers, and ensure timely completion of deliverables.
Lead internal sprint cycles by setting priorities, assigning responsibilities, and maintaining accountability across the team.
Coordinate internal workflows, tools, and systems to support efficient execution.

Administrative & Executive Support

Manage scheduling, calendars, and operational logistics for leadership.
Prepare meeting agendas, capture notes, and share post-meeting summaries with clear next steps.
Assist the founder with strategic priorities, ensuring timely follow-up and execution support across ongoing initiatives.

Requirements

2–4 years of experience in project management, executive assistance, or operational support roles.
Strong organizational skills and the ability to manage multiple workstreams simultaneously.
Familiarity with agile or sprint methodologies and general project management principles.
Excellent written communication skills and meticulous attention to detail.
Comfortable working independently, proactively following up, and ensuring accountability.
Experience using Notion or a willingness to quickly learn it.

Qualifications

Proven experience coordinating between cross-functional teams.
Track record of managing priorities, processes, and deliverables with minimal supervision.
High adaptability and comfort working in dynamic, evolving environments.
Bonus if experienced with digital agencies, startups, or consulting firms.