Good math skills and the ability to spot numerical errors
Hands-on experience with MS Excel and accounting software (e.g., Xero)
Ability to handle sensitive, confidential information
Requirements:
Complete day-to-day activities within due dates and update ClickUp; deliver weekly reports within deadlines.
Ensure accurate accounts receivable, revenue and vouchers reconciliation and escalate improvements to Level I/II as needed.
Process draft invoices in Xero, manage accounts payable ledger, supplier reconciliations, and ensure invoices are approved on ApprovalMax.
Prepare cash flow forecasts, weekly/monthly payment lists and ageing analyses, VAT returns, and coordinate pay runs and supplier communications.
Job description
This is a remote position.
Roles & Responsibilities: -
▪ Complete Day-to-day activities within the due date and update click-up. ▪ Responsible for delivering weekly reports within deadlines. ▪ Making sure the account receivables, revenue, vouchers reconciliation is accurate and validating the numbers also makes Level I aware of the area of improvement. ▪ Deliverables should be out to the client in the first session on the delivery date. ▪ Reporting to seniors for any delays in the reporting well in advance. ▪ Report challenges faced to complete the tasks in the timeline. ▪ Sharing of any ideas that can improve productivity by fixing those challenges and implementing any new ideas. ▪ Daily /weekly timelines to be followed promptly to smooth client operations. ▪ Level I to ensure Level II knows draft clearing by transferring the knowledge and feedback on AE. ▪ Ensure respond to emails on a timely basis (Freshdesk, Emails or client emails) ▪ Participate in ad-hoc projects as required.
▪ Process Draft Invoices in Xero. ▪ Managing the accounts payable ledger neatly (no debit balances, no overdue invoices, etc.) ▪ The contact list should be neat and tidy with the proper bank details, contact information and the due dates. ▪ Complete Supplier reconciliations (weekly, bi-weekly, monthly) as agreed and request and post all missing invoices. Maintain the list of critical suppliers like Food and Beverages ▪ Manage approval workflow and ensure all invoices are approved on Approval Max. ▪ Critical supplier issues should be reported to clients and inform them of any issues with suppliers. ▪ Prepare the Weekly and monthly payment list and manage the pay run according to the ageing and cash flow. ▪ Preparation of Cash Flow forecast and summarising the overview for the next few weeks. ▪ Preparation of quarterly VAT returns (quarterly sales, proforma invoices) ▪ Preparation of schedules related to management accounts like GP tracker. ▪ COGS reco on a weekly basis and communicating with the client.
Requirements
▪ Knowledge of bookkeeping procedures ▪ Good math skills and the ability to spot numerical errors. ▪ Hands-on experience with MS Excel and accounting software (e.g., Xero) ▪ Ability to handle sensitive, confidential information. ▪ Organisation and prioritisation to meet daily, monthly accountabilities. ▪ Good communication & interpersonal skills
